We are looking for an experienced and highly organised Executive / Personal Assistant to support a Melbourne-based entrepreneur and business owner across a diverse portfolio of businesses in private equity, sports technology, and manufacturing.

This role is based primarily at our Heidelberg West factory office and is ideal for someone who thrives in a fast-paced, hands-on environment. You’ll work closely with the founder on business operations, personal logistics, and strategic priorities, helping to keep everything moving efficiently.

You’ll manage schedules, travel, communications, team coordination, and personal matters—all while maintaining discretion, initiative, and a high level of professionalism. If you love variety, take pride in staying ahead of the game, and enjoy being the go-to person behind the scenes, we want to hear from you.

Absolutely – here are the remaining SEEK ad sections, polished and ready to drop in:

Key Responsibilities

Manage calendars, appointments, travel and email across multiple business entities

Coordinate internal and external meetings, prepare agendas, take minutes, and follow up on actions

Liaise with staff, clients, suppliers and board members on behalf of the founder

Support business operations including reporting, document preparation, and marketing coordination

Assist with personal logistics including family scheduling, travel arrangements and errands

Track and drive tasks and projects using tools like Asana, Google Workspace and other cloud-based platforms

Maintain confidentiality and manage competing priorities with speed and accuracy

About You

3+ years' experience in a senior EA/PA role, ideally supporting a business owner, CEO or entrepreneur

Excellent written and verbal communication skills

Highly organised with strong attention to detail and a proactive mindset

Comfortable working independently in a dynamic and fast-paced environment

Tech-savvy – confident using Google Workspace, and ideally familiar with Xero, HubSpot, Canva, Asana and AI (chatgpt).

Adaptable, resourceful and unflappable when things change or get busy

Benefits

Work directly with an entrepreneurial founder in a varied, fast-paced role

Exposure to multiple industries including private equity, manufacturing, and sports tech

High-trust working relationship with real autonomy and impact

Flexible working arrangements – full-time or 4-day week (Monday to Thursday)

Convenient Heidelberg West location with on-site parking and private office.

Immediate start available

Strictly No Recruiters.