OFFICE MANAGER

Our client is a successful award-winning company providing horticulture rental services to small businesses and corporate clients throughout Sydney. They presently require a full-time Office Manager to join their team in Alexandria.

As Office Manager, you will be the backbone of their daily operations, ensuring the smooth functioning of the office and supporting the team with administrative, operational, and HR-related tasks. You will work closely with management to create a productive and professional environment that supports their growth and client service goals.

As a key member of the team, the role will include:

Office Administration

• Sales Team Administration
• MYOB/Accounts/Banking
• Debt Collection
• Creditors management
• Database management
• Weekly and Monthly reporting
• Record keeping and data entry
• General Filing
• Quotes and supplier negotiation
• Point of call for external phone calls
• Office coordination/general tidiness
• Internal process and workflow compliance including Operations and Sales
• Human Resources administration and maintenance of personnel records
• Workplace Health and Safety Administration and Monitoring of Compliance
• Business Policy and Procedure management and updating with managerial approval
• Any other duties that may arise from day to day

Operations

• Daily operations reporting from field technicians
• Scheduling and liaising with field technicians
• Stock ordering and purchasing
• Supplier Liaison and research
• Phone and Email Customer Service

Sales Administration

• Quote preparation and modification
• Diary Management
• Product research

What’s on Offer:

• Long-term stable employment with a supportive management team.
• Competitive remuneration: $70k to $80k pa, plus super (negotiable based on experience).
• Five-day work week (in office role): Monday to Friday: 9am to 5pm.
• One-day WFH would be considered (following the conclusion of probationary period).

About you:

• Proven experience as an Office Manager, Administrator, or similar role.
• Previous experience with invoicing (debtors) and collections (debt collecting) essential.
• Excellent organisational and multitasking skills.
• Excellent interpersonal, communication, and negotiation skills to effectively engage with clients and stakeholders.
• Proficient in Microsoft Office Suite, MYOB and Cloud Payroll.
• Quick learner with new systems.
• Ability to work independently and as part of a team.
• Discretion with sensitive information and a high level of professionalism.

Systems experience preferred:

• MS Office Suite
• MYOB
• Cloud Payroll
• Quoting System
• Various online safety induction platforms
• Online Banking platform