Woolwich Dock, one of the great historic shipyards of Sydney Harbour, provides boat owners with berthing and quality repair and maintenance services. With its 100-tonne marine travel lift and berthing capabilities, Woolwich Dock is the yard of choice for many of the super maxis and large power boats.

We are looking for an experienced Office Administrator to oversee daily administrative operations, including workplace health and safety, accounts, reception, and general office administration.

Role Overview

The Office Administrator will play a key role in ensuring the smooth and efficient running of the office. This is a hands-on, all-rounder position suited to someone with experience in WHS compliance, bookkeeping, office administration, and customer service. The successful candidate will be highly organised, proactive, and capable of multitasking in a busy work environment.

Key Responsibilities

Workplace Health & Safety (WHS)

• Ensure compliance with WHS regulations, policies, and procedures.
• Conduct risk assessments and maintain WHS documentation.
• Organise safety training and inductions for staff.
• Coordinate emergency response plans and first aid supplies.

Accounts & Finance Support

• Manage accounts payable and receivable.
• Process invoices, payroll, and bank reconciliations.
• Assist with financial reporting and budgeting.
• Liaise with external accountants and auditors.

Reception & Customer Service

• Greet and assist visitors, clients, and suppliers.
• Manage incoming calls, emails, and correspondence.
• Maintain a professional and welcoming office environment.

General Administration

• Oversee office supplies, equipment maintenance, and procurement.
• Organise meetings, appointments, and company events.
• Manage confidential records and filing systems.
• Support management and staff with administrative tasks as needed.

Qualifications & Experience

• Experience: Minimum 3+ years in an Office Manager, Administrative, or similar role.
• WHS Knowledge: Understanding of Australian workplace safety regulations.
• Accounting Skills: Experience with MYOB or similar accounting software.
• Administration: Strong organisational and multitasking abilities.
• Customer Service: Excellent communication and interpersonal skills.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Attention to Detail: Ability to manage multiple tasks with accuracy.

Benefits

• Competitive salary based on experience.
• A supportive and collaborative work environment.
• Opportunities for professional development and training.
• Work-life balance with flexible work arrangements.

How to Apply

If you are a proactive and organised professional looking for a diverse role, we’d love to hear from you! Please submit your resume and a cover letter detailing your experience.