JPS is the leader in providing Integrated Asset Operations, Maintenance and Project Services to the Energy Industry nationally. We have built a strong reputation across the industry, and are known for delivering excellence in everything we do! We are seeking a like minded individual, with the right attributes to join the JPS journey and build on our reputation.

Within JPS the Finance & Payroll Officer has a critical role, primarily handling payroll management, accounts receivable and payable functions.

Key Responsibilities:

1. Payroll Management:

Employee Onboarding: Manage the payroll setup for new, current, and departing employees, ensuring compliance with relevant legislation (e.g., Superannuation, payroll tax).

Processing Employee Pays:

Ensures that employees have completed and submitted JPS internal timesheets by required timeframes.

Reconcile JPS internal timesheets against approved line items within Client Purchase Orders, and liaise with employees and their supervisors to resolve any discrepancies,

From reconciled JPS internal timesheets, preparation of client timesheets, issuing to clients and following up of client approvals.

Processing of employee pays within allocated timeframes. This includes calculating pays, reimbursements, site allowances, and deductions (e.g., taxes, novated leases).

Managing Payroll Systems: Uses payroll software to enter and maintain payroll data, updating employee information when necessary.

Tax Compliance: Ensures payroll tax filings and payments are made on time and in compliance with ATO regulations.

Benefits Administration: Manages deductions and payments for benefits e.g. superannuation, novated leases.

Resolving Payroll Discrepancies: Addresses employee concerns about their pay, investigating and correcting errors in payroll.

2. Accounts Receivable:

Invoicing: Prepares and sends invoices to clients for equipment or services provided within required timeframes, ensuring correct charge rates and quantities are applied.

Payment Collection: Monitors outstanding payments and follows up with clients to ensure timely payment.

Maintaining Records: Tracks and records client payments and updates the company's financial records accordingly.

Aging Reports: Prepares reports on the status of outstanding receivables and any overdue accounts.

Reconciliation: Ensures that all received payments are correctly applied to outstanding invoices and reconciles accounts where discrepancies occur.

Debt Recovery: Monitors client payments and works with them to settle overdue payments.

3. Accounts Payable:

Invoice Processing: Receives, verifies, and processes vendor invoices, ensuring accuracy in amounts, coding, and approvals.

Payment Scheduling: Manages and schedules payments to suppliers and contractors in line with company cash flow and payment terms.

Vendor Relationship Management: Communicates with suppliers and vendors to resolve any discrepancies or issues related to invoicing or payments.

Expense Reporting: Tracks company expenses, ensuring proper allocation and adherence to budget guidelines.

Payment Reconciliation: Reconciles accounts payable ledger with general ledger on a regular basis, ensuring accurate financial reporting.

Tax Compliance: Ensures that payments to vendors comply with tax regulations, including withholding taxes and GST.

Maintaining Accounts Payable Records: Ensures that all vendor transactions are properly recorded and filed for audit and reporting purposes.

4. Reporting

Develop and/or maintain client purchase order plan versus actual reports and monitor burn down amounts to ensure sufficient funds are available for remaining purchase order periods.

Prepare and process weekly, fortnightly, and monthly payroll and management reports.

Prepare and maintain detailed accounts payable and receivable reports for management review.

5. Other Responsibilities

Document Control including custodian of Document Management System.

6. Skills Required:

Attention to Detail: Precision is essential in handling financial data, whether processing payroll or tracking payments.

Organisational Skills: Managing multiple employee records and client accounts requires strong organisational abilities.

Self-Motivation: Ability to meet deadlines and manage tasks independently.

Knowledge of Financial Software: Familiarity with payroll systems (e.g., Xero) and accounting software (covering AR and AP).

Spreadsheet Skills: Strong knowledge of Microsoft Excel or Google Sheets

Communication Skills: Effective communication is crucial when working with employees regarding payroll or clients about payment issues.

Compliance Knowledge: Understanding of payroll fundamentals and laws, tax regulations, and accounts receivable/payable processes.

Process Improvement Mindset: Ability to adapt payroll and accounts receivable processes to support business growth and scalability.

7. Experience

Minimum 2 years experience in roles covering payroll, accounts receivable, and/or accounts payable functions.

This Brisbane office-based position is crucial for our financial health, operational smoothness, and effective financial management of employees and clients.