We are excited to offer a new position for a passionate and talented administrative assistant to join our experienced team at our highly equipped beach side studio at Mooloolaba Beach, Queensland. You will be working with us on Australia’s best landscape architecture projects.

We are an established and diversifying landscape architecture firm seeking a vibrant and proactive Administrative Assistant to join our creative team to assist with managing and developing operations.

If you love what we do, enjoy a challenge as well as a fun working environment, and want to bring some creative flair to your role, we’d love to meet you!

What We Need;

Strong organization skills with exceptional attention to detail in HR and PR .

Developing, managing and maintaining work operation systems.

Utilise project management and accounting software.

Proactive book keeping and accounting, including quote and invoice processing.

Manage office operations and resources.

Assist with project and staff performance reviews.

Assist with project programming and scheduling of deliverables.

Assist with business development such as website content and commerce, office equipment and marketing.

Able to work in Microsoft, Office, Xero, WFMax, Clarc, and/or willing to learn AdobeSuite-InDesign & Photoshop, SkecthUp, AutoCAD, Lumion.

Strong interpersonal skills with clientele and staff.

Help maintain a positive office vibe, and ensure a happy and productive work environment.

Organize and book presentations, site meetings, and follow up with clients regarding project delivery days.

Assist project coordinators with booking resources, answering calls, and handling various administrative tasks.

Request and organize essential project documents (e.g., DWGs, surveys, SketchUp files, arborist reports, council consents).

Assist with presentation packages, including binding, printing, and ensuring files are properly saved and accessible. Knowledge of InDesign is a plus for image updates.

Email clients with required documents and verify all materials.

Assist with suppliers.

Assist with managing and updating our social media channels and website.

Stay updated on landscape architecture events and industry trends.

What we have to offer;

Opportunity to grow within the company and professional development within the profession.

You will be provided with the time and resources to excel to your best potential.

A positive and engaging office culture.

A creative, collaborative, and supportive work environment.

Full time salary and associated benefits.

Support a better future for our clients, the wider community and most importantly the environment.

Please apply if suitable and also send your application to [email protected] asap by 8 April 2025.

First interviews on the 8 April and applications will be reviewed on receipt so don't delay.

We cant wait to hear from you.