Position: Administration Assistant - Religious Education
Salary Range: $71,252 - $73,490 per annum pending experience
Classification: Full Time, Permanent
Commencing Date: As soon as practicable
Closing Date: Monday, 28 April 2025

Townsville Catholic Education supports a diverse region extending from Townsville to the Burdekin and Whitsunday regions in the South, North to Ingham and Halifax, South-West to Winton, and West to the border with the Northern Territory, encompassing Mount Isa and several small, isolated western towns and east to Palm Island.

Townsville Catholic Education is currently seeking an Administration Assistant - Religious Education to provide support the Catholic Identity Team. This is a Full Time, Permanent position commencing as soon as practicable.

About the role

The primary responsibility of the role is to provide timely and efficient coordination and administrative support to the Catholic Identity Team. The Administration Assistant performs a full range of secretarial and administrative support functions, including prompt, courteous and effective communication with internal and external stakeholders, to ensure the smooth and functional deliver of services from the Catholic Identity Team.

The Administrative Assistant will require high levels skills with the ability to prioritise the work demands from each of the Religious Education Advisers and System Learning and Teaching Adviser – Religious Education.

Key Accountabilities

Provide general administrative support with a high level of autonomy to manage daily workloads and requests from the Catholic Identity Team

Coordinate requests for information and documentation and act as a first point of contact for enquiries on behalf of the Catholic Identity Team

Manage the electronic diaries of RE Advisers and SLTAs, including scheduling, negotiating appointments and meetings by liaising with TCEO, schools, and other parties in scheduling of appointments

Proficiently utilise information systems (such as G Suite) and rapidly acquire demonstrated proficiency in the application of information systems

Prepare professional learning resources as required for the Catholic Identity Team

Coordinate travel requirements for members of the Catholic Identity Team, APREs and TCE staff attending professional development

Coordinate fleet vehicle compliance and servicing requirements for RE Advisers’ vehicles

Coordinate the TCEO/School Calendar and regularly update throughout the year with a commitment to accuracy and compliance

Provide administrative support for APRE Cluster meetings, Chaplaincy meetings, Spirituality Formation Retreats and RE Professional Learning workshops

Support professional and spiritual development events by booking flights and accommodation, preparing and distributing agendas and relevant materials, booking venues, organising onsite and offsite catering, setting up and cleaning up venues

Prepare professional learning resources and administrative material

Maintain TCE iCHRIS register and registration of staff professional development and accreditation hours

Set up media equipment, teleconferencing and video conferencing connections

Complete purchase orders through the TCEO Tech One platform including expenses claims from the Catholic Identity Team

Support the Director – Catholic Identity and Indigenous Education Services in preparing the yearly budget for the directorate and other financial reporting requirements as directed

Provide timely and professional communication with external parties including the office of the Bishop, schools, venues, and other stakeholders

Coordinate, maintain and store records (both electronic and hardcopy) in an accurate, timely, confidential manner, and produce reports from the electronic data as required

Manage the TCE RE website

Ensure information produced and displayed for school access reflects accuracy and currency

Undertake other tasks as reasonably instructed by the Director or Advisers. This role is part of the wider TCEO Administrative Team and as such there is a requirement to provide assistance to the reception function from time to time to other teams in the office.

Mandatory Criteria

Current Working with Children Suitability Card or eligibility to obtain same *

Relevant qualifications

Current Driver’s Licence

Ability to travel from time to time within the Catholic Diocese of Townsville

Ability to perform the physical requirements of the role in a safe manner.

* The successful candidate will require a paid Blue Card before commencement as per the No Card, No Start policy developed by Queensland Government.

Desirable Criteria

Current Working with Children Suitability Card or eligibility to obtain same *

Relevant qualifications

Current Driver’s Licence

Ability to travel from time to time within the Catholic Diocese of Townsville

Ability to perform the physical requirements of the role in a safe manner.

* The successful candidate will require a paid Blue Card before commencement as per the No Card, No Start policy developed by Queensland Government.

What we offer

Competitive Annual Salary starting:

4 Weeks Annual Leave with 17.5% leave loading

Salary packaging options

Modern facilities, equipment and resources

Superannuation up to 12.75% employer contribution (in a co-contribution arrangement)

Access to long service leave after 7 years of continuous service

14 Weeks’ paid parental leave if eligible

Deferred Salary Scheme

Corporate health insurance

Induction, professional development and learning opportunities

Wellbeing programs and initiatives

Our Organisation

Townsville Catholic Education provides a supportive, flexible working environment where care for the individual is an important part of our ethos. We employ motivated people who want to work together to produce excellent outcomes for our students. Our staff are recognised as being central to achieving our mission. Townsville Catholic Education has standards of conduct for workers to maintain a safe and healthy environment for children. Our commitment to these standards requires that we conduct working with children checks and background referencing for all persons who will engage in direct and regular involvement with children and young people and/or adults-at-risk. The organisation is fully committed to child safety and has a zero tolerance to abuse of children or adults-at-risk.

How to apply

Click on the link to apply via the Careers page.