Welcome, we are excited to share this opportunity with genuine candidates and invite you to our unique approach which plays a crucial role in matching our valued clients and prospective candidates.

The Powerhouse Behind the Numbers—Keeping Business on Track!

The Opportunity

Are you a practical and hands-on finance and administration professional looking to make a significant impact in a growing, fast-paced business?

Multitrade is seeking a pragmatic and clear thinking team member who genuinely loves the numbers to work across its three key divisions including Building Hire, Installations and New Home Construction.

This is an ideal opportunity for someone with industry experience in construction, modular buildings, or related sectors, combined with strong finance, business and team management skills. If financial administration is in your wheelhouse and you thrive in a dynamic environment, Read on!

About the Business

A family-owned and operated Queensland business, Multitrade is a well-established construction and modular building solutions provider with a strong reputation for delivering high-quality, practical, and efficient solutions from Gladstone to Moranabah. Multitrade Group specialises in the hire of portable buildings, shipping containers, and modular construction solutions, along with installations, renovations, maintenance projects, and new home builds.

With a strong focus on efficiency and operational excellence, Multitrade is seeking a driven professional to join its close-knit team and contribute to its ongoing success.

About You

You are financially savvy with experience in finance and project administration looking to work in a supportive team, affecting immediate outcomes.

You may bring experience in Project Management, Finance or as an Executive Assistant in a related industry.

You have a get in, get it done attitude, you thrive in dynamic, fast-paced environments, enjoy problem-solving, and can work autonomously while collaborating with leadership and operational teams.

You have a keen eye for numbers, enjoy optimising financial and operational processes, and have strong commercial acumen. You are also an engaged team leader looking to contribute to an efficient and collaborative work culture.

Your New Role

As the Finance & Administration Co-Ordinator, you will be responsible for overseeing project cost administration and tracking, pipeline reporting, payroll, and other key functions across Multitrade’s entities. You will work closely with the Managing Director, the operations leadership team and accounts administration to ensure accurate financial data, streamlined business processes, and provide the necessary data and information to support key strategic decisions.

This role requires a balance of financial expertise, operational oversight, and leadership skills to drive efficiency, profitability, and growth. In return, this opportunity offers a competitive salary of $85,000 to $100,000 per annum plus superannuation, based on your skills and experience.

Key Areas of Responsibility

Financial Reporting

Purpose: Ensure financial accuracy across all projects and business entities by monitoring costs, ensuring compliance, and providing precise financial reporting.

Responsibilities:

Report on financial performance across Multitrade’s business divisions.

Report on cash flow forecasting to ensure liquidity for business operations

Work with external finance professionals to ensure BAS, IAS, ATO compliance, and audits.

Improve financial tracking and reporting processes for greater accuracy and efficiency.

Project Financial Administration & Cost Tracking

Purpose: Provide structured financial oversight of projects, ensuring accurate cost tracking, budgeting, and financial planning to maintain profitability and resource efficiency.

Responsibilities:

Ensure accurate project cost allocations before scheduling jobs for review.

Collaborate with site supervisors and the construction team to track labour and material costs.

Oversee pipeline forecasting for cash flow and resource planning.

Manage invoice processing, ensuring correct claims submission and timely payments.

Track weekly project progress, comparing budgeted vs. actual costs to identify variances.

Conduct quarterly fleet stock-takes to ensure asset tracking and financial accuracy.

Payroll, HR & Compliance Management

Purpose: Ensure accurate payroll processing, proper job cost allocations, and compliance with employment regulations while overseeing HR documentation and regulatory adherence.

Responsibilities:

Oversee accurate payroll allocation.

Work with accounts administration to ensure timely payroll processing.

Ensure compliance with industry regulations, wages, and entitlements.

Manage onboarding logistics, ensuring all employment contracts and compliance documents are in place.

Liaise with external HR support services for compliance and employment matters.

Business Operations, Compliance & Risk Management

Purpose: Ensure efficient business operations and compliance with regulatory and contractual obligations across all Multitrade entities. Maintain financial and operational compliance to minimise business risk and uphold industry standards.

Responsibilities:

Ensure contractor agreements, licensing, and regulatory requirements are met in line with industry and business standards.

Oversee insurance policies, property leases, and risk management frameworks to safeguard company assets and liabilities.

Work with external finance professionals to ensure adherence to ATO, QBCC, and financial regulations across all Multitrade Group entities.

Leadership & Team Development

Purpose: Foster a high-performing, collaborative team environment by providing mentorship, clear guidance, and promoting a strong business culture.

Responsibilities:

Lead, mentor, and support direct reports within accounts administration and fleet management.

Promote a hands-on, team-oriented culture.

Act as a key point of contact for financial inquiries.

Team & Stakeholder Collaboration

Purpose: Work closely with leadership, internal teams, and external stakeholders to ensure financial discipline, effective communication, and operational efficiency.

Responsibilities:

Communicate with project managers, site supervisors, and admin team members to provide financial reporting and operational support.

Engage with external stakeholders, including accountants, auditors, and regulatory bodies, ensuring compliance and structured financial reporting.

Maintain clear and structured communication across departments to improve financial and operational transparency.

Role Requirements

To be successful in this role, you will need:

Proven experience in finance, project administration, or business operations within construction, modular building, or a related industry.

Strong understanding of financial reporting, budgeting, and cost tracking.

Proficiency in financial software MYOB and Microsoft Excel.

Experience with payroll, compliance, and HR administration.

Developing financial models for strategic planning and forecasting will be advantageous.

Exceptional organisational and communication skills, with the ability to mentor and develop a team.

Ability to collaborate with leadership, operations, and project teams to improve business processes.

Strong problem-solving ability, with a pragmatic and hands-on approach.

A ‘down to earth’ approach and a ‘get it done’ attitude.

How to Apply

If you're ready to step into this exciting leadership role, we’d love to hear from you.

At LeverageMe we work closely with the business owners to understand their needs and ensure that our candidates experience a transparent and comprehensive process and as a result our clients endorse us to make only the most aligned recommendations to proceed.

For your application to be considered for the next stage, please ensure you include your relevant resume and cover letter specific to this opportunity. To position yourself well, please note:

In your cover letter, please include the appeal of this role, reference to the results you have achieved in previous role/s that relate to this opportunity and any key questions you have regarding this role.

You will also complete a short questionnaire to submit your application and should you be shortlisted, further invitations for assessment will follow.

We commit to contacting every candidate so you will know where your application is at.

Should you require further information to complete your application please contact [email protected]