• Property and Facilities
• Full-time permanent position
• Base salary will be in the range $113,377.67 - $127,112.24 + 17% Superannuation (HEW Level 8)
• Based at our picturesque St Lucia campus

About This Opportunity

We are looking for an experienced Executive Officer to join our Property and Facilities Division. This role provides high-level policy advice, project coordination and administrative support to the Chief Property Officer (CPO) to ensure the activity and functions in the Property and Facilities Division are delivered to a high standard. This position works collaboratively with other stakeholders to progress the strategic priorities and objectives of the University.

Duties and responsibilities include, but are not limited to:

• Provide high-level strategic support and advice pertaining to planning, governance, budgeting, resource management and workforce planning processes.
• Manage the executive leaders' portfolio of activity, including undertaking research and preparing draft communications; financial management and budgeting; preparing reports, presentations and talking points as required.
• Coordinate and drive the delivery of strategic projects, initiatives and activities.
• Develop and implement best practice systems and procedures to facilitate the efficient and effective administration of the CPO Office's activities.
• Develop, review and maintain performance trend analyses of Key Performance Indicators to inform strategy and operations and optimise achievement of operational outcomes.
• Undertake financial management responsibilities and exercise the appropriate financial delegation in accordance with University policy and procedures.
• Manage executive-level communications, including monitoring incoming correspondence, determining required actions and seeking resolution as required.
• Build and maintain ongoing relationships with key internal and external stakeholders through consultation and engagement as required, in order to establish and deliver strategic priorities, objectives and programs/projects.
• Manage events, activities and visits (for example, executive retreats and workshops).
• Lead and supervise the Administration Officer, fostering a high-performing and positive work environment.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
• 17% superannuation contributions
• 17.5% annual leave loading
• Access to flexible working arrangements including hybrid on site/work from home (WFH) options
• Health and wellness discounts - fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• UQ Study for Staff
• On campus childcare options
• Affordable parking (from just $6.15 a day)
• Salary packaging options.

About You

• Qualifications in business, administration, or a related discipline, and extensive relevant experience and management expertise; or an equivalent combination of experience and/or education/training.
• Excellent written and verbal communication skills, including the ability to establish collaborative working relationships with both internal and external stakeholders.
• High-level interpersonal skills, including the ability to demonstrate judgement, tact, diplomacy, discretion and sensitivity in a role working with confidential and sensitive information.
• Excellent stakeholder management skills, including the ability to effectively engage, manage, and follow up with stakeholders, as well as escalate issues when necessary.
• Sound problem solving skills and judgment in resolving or redirecting issues.
• Highly effective organisational and time management skills, with a demonstrated ability to manage multiple high-priority projects simultaneously, meet tight deadlines, and maintain meticulous attention to detail and accuracy.

Desirable

• Previous senior administrative or management experience in a tertiary education institution.
• Experience coordinating projects and supporting change management activities will be highly regarded.

The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia, criminal check and education check.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Maddy Flaherty at [email protected], stating the job reference number (below) in the subject line.

Want To Apply?

All applicants must upload the following documents in order for your application to be considered:

• Cover letter summarising how your background aligns to the 'about you' section
• Resume

Other information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to [email protected] for accessibility support or adjustments.

Applications close Sunday 13 April 2025 at 11.00pm AEST (R-50180).