What you will do

As a small, but growing organisation, a proactive, hands-on approach to get things done are essential requirements. As our Executive Support Officer, you will professionally and personally exemplify integrity, excellence, and accountability; and champion the MSQ values. The key duties and responsibilities of this role include:

Provide high level, confidential administrative support functions to the CEO.

Anticipate the needs of the CEO and Executive Leadership to ensure the office runs smoothly and is efficient and effective.

Maintain effective time management practices with a strong ability to prioritise tasks.

Maintain a high level of accuracy and attention to detail through the effective use of systems, processes, record-keeping, reporting, and file management.

Coordinate diary management, meeting support, and travel arrangements for the CEO.

Undertake secretariat functions including preparing communications for meetings, minute taking and following up on action items.

Apply problem solving skills and the ability to apply a range of strategies and show initiative in identifying and solving problems both independently and as a team member.

Ensure deadlines are met and all activities are conducted in line with policies and procedures, providing advice and guidance to the team to ensure quality control.

Liaise professionally with staff at all levels within MSQ, the MSQ Board, public sector agencies, and external stakeholder organisations such as industry groups, unions, and peak bodies.

Provide direction and guidance on executive support and general administrative tasks.

Answer, screen, and re-direct general enquiries, and assist visitors on site.

Coordinate and support events and provide assistance with other duties as directed and required by the CEO.

Who we are looking for

We will assess your suitability for this role by looking at what you have done previously - your knowledge, skills and experience, your potential for development, and your personal qualities. For this role, we will consider how well you demonstrate the competencies critical to the performance of an Executive Support Officer, focussing on:

Highly organised, proactive and a natural problem solver with the ability to multitask, prioritise, work autonomously, and meet deadlines.

Demonstrated ability to work in a fast-paced environment.

Excellent attention to detail to ensure quality of written communication and data; and delivery of high standards of work in line with best practice, policy and procedures.

At ease with the use of diplomacy, tact, and sound judgement on sensitive and confidential matters, appreciating the need for discretion at all times.

Proficient at using electronic information systems (Microsoft suite, plus other relevant software, and information systems).

Excellent interpersonal and verbal communication skills with a strong ability to build and maintain professional relationships with staff and stakeholders at all levels.

Proven experience in a similar Executive Assistant or office administration role.

Relevant qualifications are highly desirable.

What we do

Manufacturing Skills Queensland (MSQ) is an independent, not-for-profit industry body established by the Queensland Government. Our primary mandate is to strengthen and grow Queensland's manufacturing sector, creating secure local jobs, and preparing Queenslanders for work in the sector. We identify the key skills required in the manufacturing industry and work in partnership with Government, industry stakeholders, workers, unions, and businesses to deliver quality training programs and key skills required for successful careers in the sector. As we continue to foster the growth of Queensland's manufacturing sector, we are seeking an Executive Support Officer to join our dynamic team.

At MSQ, we believe in the power of skills and training to transform lives and industries. Join us as we strive to equip Queenslanders with the skills required for the manufacturing sector and create secure local jobs in the process. If you would love to be part of a dynamic growing team in a fast-paced and dynamic organisation, your place is with us.

Benefits of working for us

Working for MSQ means you will be working for an employer who offers:

Full time role with flexible working arrangements.

12.75% superannuation.

Central (Spring Hill) Brisbane city location close to public transport.

Join this small, growing, forward-thinking organisation dedicated to achieving excellence in all aspects of our business.

How to apply

To apply for this role, you will need to submit the following:

A cover letter briefly describing how you are suitable for the role.

Your current resume succinctly detailing your previous, relevant work experience.

If shortlisted, you will be required to provide contact details of two referees who have recent, direct experience working with you.

For more information and a copy of the position description, please contact [email protected]