About the Company:

My client is an organisation who is centrally located in Leppington.

They are a civil infrastructure company that specialises in civil constructions, plant hire, labour hire, earthmoving, and material haulage services.

They are client centric and consultative by nature, making them industry leaders and true innovators in their space.

They pride themselves on quality goods, excellent customer service and being an employer of choice.

Location of role:

This is an onsite office based role in Leppington with onsite parking.

Hours:

Monday - Friday

07:00am - 15:30pm

or

08:00am - 16:30pm

Client is flexible and negotiable on hours!

Job culture:

My client is collaborative and work hard to drive innovation and culture in the team. They are committed to best practice and want to see people thrive in their roles. You will feel valued.

About the role:

As the Office & Administration Manager, you will be responsible in driving and supporting the operations within the company, maintaining office systems and correspondence as well as supervising employees. Y

ou will maintain office services by organising office operations and procedures, controlling correspondence, designing filing systems, reviewing and approving supply requisitions and assigning and monitoring administrative and operational functions.

This role is also responsible for general office morale and setting the culture of the workplace and provides support to the broader team.

Office Operations

Manage office phone line and direct calls/take messages as required.

Collect, action and file incoming mail.

General filing of paper and digital documents.

Maintain organisation of company server.

Onboard new employees and sub-contractors including preparing forms, issuing engagement letters etc.

Induct new employees and sub-contractors into systems relevant to their role.

Maintaining employee records including ensuring all tickets, licences and certifications are up to date.

Liasing with training providers to schedule employee training/licencing as required.

Action operational requests in a timely manner.

Collaborate with Bookkeeper, Asset Manager and/or Director to onboard new assets into the company and offboard disposed of assets

Support the Asset Manager to ensure all asset documentation is kept up to date in all systems.

Support the Bookkeeper with gathering and processing employee dockets.

Support the Bookkeeper with processing employee timesheets, wages and timesheet tracker.

Ensure employee's compliance with employee vehicle policies and bring any breaches to the attention of senior management.

Ensuring employee's compliance with fuel card usage and employee vehicle policies and bringing any breaches to the attention of senior management.

Provide support to Director with e-mail/phone call management.

Writing admin operating procedures.

Office Management

Collaborate with HR consultant and/or industrial litigator on all matters relating to HR.

Manage insurance claims in collaboration with Insurance Brokers.

Maintaining the condition of the office and office equipment and arranging for necessary repairs.

Assisting in the recruitment of new staff.

Undertaking staff reviews, managing performance and discipling staff.

Promote staff development and training.

About you:

You will bring with you a good degree of competency across all phases of office management.

Based on your past experiences you will have a demonstrated ability to prioritise effectively, and meet deadlines in a fast-paced environment.

You will have solid administration and office management skills, You will possess strong written and verbal communication skills with a can do attitude.

Key requirements:

Adequate amount of relevant office admin experience in the applicable labour / manufacturing/ trades or other related industry.

Exceptional organisational skills.

Intermediate Microsoft suite experience especially with Excel.

Interest and proven track record in process improvement.

Strong data entry skills.

Accounts Payables and receivables experience.

Payroll experience preferred.

Xero knowledge advantageous.

Using initiative to ensure quality and efficient work.

Work autonomously and demonstrate a strong ability to deliver to expectations of requirements.

Have the ability to speak with clients across a variety of industries and backgrounds.

The ability to build, manage and maintain client, supplier and employee relationships.

Excellent communication both written and verbal

Yolk are here to help!

You are more than welcome to call 1300 795 334 from 9am-5pm Monday to Friday to speak to a recruitment consultant. This opportunity is sure to go fast so don't wait to apply and get ready to take the next step in your career!