Are You a Take-Charge Office Manager Who Can Handle It All?

Do you love the challenge of wearing many hats and keeping everything in order? Are you the type of person who walks into a chaotic situation and immediately takes control? Do you have the confidence, resilience, and leadership to manage operations, people, and processes in a high-energy, fast-growing business?

If you’re nodding your head, we want YOU!

About the Company:

Join a leading Australian-owned waterproofing and coatings manufacturer that’s been delivering high-quality products to the construction industry for over 30 years. The company is growing, expanding its reach, and solidifying its position as an industry leader.

But with growth comes complexity – and that’s where YOU come in!

We need a no-nonsense, solutions-focused Office Manager who can run the office like a well-oiled machine, support the leadership team, and ensure that processes, systems, and people are aligned for success.

Why This Role?

· A Career-Defining Opportunity – Join a company on the rise and play a pivotal role in shaping its future.

· A Role with Influence – You’ll work closely with executives, drive efficiencies, and make decisions that matter.

· A Fast-Paced, Dynamic Environment – If you love variety, challenges, and problem-solving, you’ll thrive here!

· A Chance to Own It – We don’t micromanage – we want someone who can take full ownership of this role.

What You’ll Be Doing:

Your role is essential in keeping everything running smoothly. You’ll be the glue that holds the business together, taking charge of office operations, executive support, HR, and sales/marketing admin.

Office & Administration Management

· Streamline office processes and introduce systems to improve efficiency.

· Oversee office supplies, repairs, and upgrades to ensure a smooth workspace.

· Handle documentation, record-keeping, and general admin tasks.

· Ensure compliance with health & safety procedures.

Executive & Leadership Team Support

· Manage executive diaries, schedules, and meeting coordination.

· Provide confidential support for senior leadership.

· Assist with planning and executing business strategies.

People & HR Administration

· Maintain HR documentation, contracts, and onboarding processes.

· Manage the HR calendar, including recruitment, reviews, and employee activities.

· Support team development, training, and company culture initiatives.

Sales & Marketing Support

· Coordinate sales team admin, prepare proposals, and assist with marketing campaigns.

· Organize sales training, conferences, and customer engagement events.

· Oversee branding initiatives, social media updates, and website content.

Event & Travel Coordination

· Organize staff and executive travel, both domestic and international.

· Plan and manage internal and external events, including conferences and meetings.

· Arrange branded merchandise, gifts, and promotional materials.

Who You Are

We need someone who is:

· A born leader – You don’t wait for instructions; you take charge and make things happen.

· Thick-skinned & confident – You can handle different personalities, from executives to tradespeople, without losing your cool.

· Super organized – You thrive in a busy, dynamic environment and can juggle multiple tasks with ease.

· Solution-focused – You don’t dwell on problems; you find answers and get things done.

· A strong communicator – You can interact with people at all levels, from top execs to suppliers and customers.

· Tech-savvy – You’re proficient in MS Office and open to implementing new office systems.

Experience We’re Looking For:

· Proven experience in Office Management, Executive Support, or Administration in a fast-paced industry.

· Experience handling HR administration and people management.

· Background in sales support or marketing coordination (preferred, but not essential).

What’s In It for You?

· Be part of an industry leader – Work with a respected company in a growing sector.

· A high-impact role – Your work will directly contribute to the company’s success.

· Room to grow – As the company expands, so will your career opportunities.

· A dynamic and engaging work environment – No two days will ever be the same!

What We Offer:

· Salary Package: $80K - $100K + Super.

· All necessary tools of the trade provided.

· Professional development and career growth opportunities.

· Join an industry leader committed to sustainability and innovation.

· Work within a supportive and dynamic team environment.

How to Apply:

As a Registered Architect in NSW now specializing in recruitment, I bring a deep understanding of the architectural and construction industries. With a passion for sustainable design and functional aesthetics, I recognize that driving the industry forward begins with connecting outstanding professionals to like-minded companies.

If this opportunity aligns with your skills and aspirations, I encourage you to apply now or send your resume (in Word format) to [email protected]. For a confidential discussion, feel free to call me directly at 02 9922 9622.

Please note: Candidates who align with our client’s shortlist will be contacted within two business days