We are seeking an experienced, self-motivated and reliable Regional Administration Manager to support the overall efficiency of the NT/QLD region.

Reporting to the General Manager - NT/QLD and the Chief Administrative Officer; you’ll be responsible for providing efficient and high-quality administration support to staff, clients and service providers.

This position can be located at one of our four laboratory locations in the region: Darwin NT, Gladstone QLD, Rockhampton QLD or Caboolture QLD.

Administrative tasks include but is not limited to:

• Employee timesheets and rostering, including monitoring invoicing forecasting;
• Assurance of payroll compliance processes, including gaining a thorough understanding of the EBA (Enterprise Bargaining Agreement);
• Accounts Payable support including compliance to ASL (Approved Supplier List) and DOA (Delegation of Authority);
• Accounts Receivable Support including assisting with invoicing queries and requirements;
• Site mobilisation including management of client/project portals, site inductions and required licenses;
• Organisation of regional location events and functions, including external client/marketing functions and internal team functions such as monthly activities and events as per schedule;
• Assisting to proactive maintenance to ensure up to date employee records, including qualifications and training;
• Assistance with management of staff movements within the region such as new employees, terminations, secondments, transfer, ensuring costs are being captured in correct cost centres;
• Collating and completing pre-qualification and tender documents;
• Organising and managing fleet maintenance activities, such as arranging vehicle services, registrations, GPS vehicle tracking etc;
• Ensuring contract compliance by completing and submitting contracts for review via the DRER process;
• Facilitating local inductions;
• Nominated Mental Health and Return to Work Coordinator
• Management of Radiation within region including Developing and maintain a current working knowledge of radiation developments, legislation, and practice for the relevant state / territory within the region
• Update the national nuclear density gauge register to maintain an accurate inventory and track nuclear density gauge movements;

About you

To be successful in this role you’ll need to have;

• Senior administration experience within a medium to large stakeholder base,
• Exposure to timesheet entry/rostering,
• Exposure to GeoTester or alternate LIMS system,
• Experience as a Return-to-Work Coordinator (desirable),
• Mental Health Representative (desirable),
• Strong attention to detail and excellent verbal and written communication skills,
• Initiative and problem-solving skills with the ability to work autonomously with little direction/supervision,
• Sound Microsoft Office skills (particularly Excel and Word) and the ability to pick up new systems easily; and
• Great time management skills to manage competing priorities and to meet critical deadlines.

Relevant certifications in administration would be advantageous

What Coffey Testing can offer

Here at Coffey Testing, we believe that our employees are our biggest asset and we want our employees to experience job satisfaction. We have a range of employee benefits we offer nationally across the business:

• Investment in our employee’s growth and development through both internal and company funded external training (Certificate pathway in Laboratory Techniques);
• Additional Overtime, Penalty Rates and Living Away From Home Allowance (LAFHA) (subject to project undertaking);
• Access to accommodation options (subject to project undertaking);
• Company Car (subject to project undertaking)
• Opportunities to travel;
• Company initiatives such as a recognition & reward program, monthly lab events/competitions and health and wellness initiatives;
• Supportive and friendly team environment;
• Coverage by an Enterprise Agreement offering above Award conditions to all technical staff;
• Additional paid parental leave; and
• Career advancement opportunities.

As one of Australia’s largest construction materials testing providers, we’ve been delivering testing services to the transport infrastructure, oil and gas and mining industries for over 65 years. We have an extensive network of permanent and site-specific testing facilities located across Australia, including in some of Australia’s most remote locations.

With that amount of experience and millions of tests under our belt – our clients choose us to provide deep insights into the properties of the materials they’re dealing with. We apply specialised testing and analysis services, using international best practice and conformance standards to achieve detailed, quality results. We provide independent NATA accredited testing services.

We believe in equal opportunity
At Coffey Testing; we are a proud, culturally diverse workforce and embrace the notion of equity. We value the different talents, experiences and perspectives a culturally diverse workforce brings to our business and encourage you to apply.

For more information on this role please contact the Human Resources team at [email protected].
No applications will be accepted via email.