• UQ Brisbane City run by the team at Customs House
• Full-time fixed-term position for up to 3 years
• Base salary will be in the range $74,534.32 - $79,026.19 + 17% Superannuation (HEW Level 4)
• Based at the heart of Brisbane City, 308 Queen Street

About This Opportunity

We are seeking an energetic and customer-focused Event Sales Assistant to support the seamless coordination of events at UQ Brisbane City. This role involves a wide range of administrative and event management tasks, including planning meetings and small events, processing financial transactions, liaising with internal and external stakeholders, and ensuring the smooth operation of daily procedures, logistics, and quality assurance. The ideal candidate will be highly organised, detail-oriented, and able to thrive in a fast-paced environment while delivering exceptional service.

Duties and responsibilities include, but are not limited to:

• Coordinate committee/meeting/engagement activities, including booking rooms, scheduling meetings, drafting relevant documentation and liaison with attendees
• Working under general supervision, provides high level administrative support to staff
• Organises and supports routine events/meetings/activities
• Facilitates efficient functioning of the office's day to day procedures and operations, in accordance with administrative protocols and standards
• Liaises with internal and/or external clients and stakeholders, including answering routine queries conducting site inspections and providing advice as relevant to the role
• Assist with coordinating and delivery of events and functions, providing end-to-end event administration and logistics support including the creation of event orders and floor plans, attend weekly events meetings
• Applies a range of desktop-based programs and/or management information systems Maintains administration Quality Assurance systems and processes

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
• 17% superannuation contributions
• 17.5% annual leave loading
• Access to flexible working arrangements including hybrid working options (work from home one day per week and purchased leave.
• Health and wellness discounts - fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• UQ Study for Staff
• Salary packaging options

About You

• Certificate IV or Diploma with relevant work experience; Certificate III with extensive relevant work experience; or an equivalent combination of relevant experience and/or education/training
• Excellent verbal and written communication skills
• Demonstrated skills in providing a high level of customer service, including effective interpersonal skills
• Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook)
• Effective organisational, time management and problem solving skills

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Bec Malloch at [email protected]

For application inquiries, please reach out to the Talent Acquisition team at [email protected], stating the job reference number (below) in the subject line.

Want to Apply?

All applicants must upload the following documents in order for your application to be considered:

• Cover letter summarising how your background aligns to the 'About You' section
• Resume

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to [email protected] for accessibility support or adjustments.

Applications close Thursday 10th April 2025 at 11.00pm AEST (R-49961).