Administration Officer – BGIS

Location: World Square (Sydney)
Salary: $55K – $60K
Contract Duration: 6 months

BGIS is seeking a detail-oriented Administration Officer to support vendor management and contract administration. This role, reporting to the Subcontract Manager, is ideal for an organized professional with strong analytical and communication skills.

Key Responsibilities

• Vendor Performance Management: Administer and manage the Vendor Performance Program, tracking allocation volumes, vendor capacity, and KPI performance.
• Vendor Relations: Regularly engage with vendors to address issues and provide process training.
• Performance Reporting: Generate reports and grading recommendations as required.
• Collaboration with Call Centre: Work closely with the Call Centre to ensure targeted work volumes are met.
• Contract Administration: Oversee the renewal process for all vendor contracts.
• Data Management: Re-establish vendor profiles, ensuring accurate pricing, location, and trade information for system integration.
• Compliance & System Updates: Align vendor-nominated trades with Avetta profiles, ensuring compliance and system accuracy.
• SOR Management: Administer Schedule of Rates (SOR) changes and ensure vendors are pricing all required SORs in their trade category.
• System Clean-Up: Ensure the BGIS operating system is fully updated and optimized by May 2025, removing outdated vendor data.

About You

• Strong administrative and organizational skills
• Experience in vendor management, contract administration, or procurement
• Ability to analyze performance data and generate reports
• Strong communication and relationship management skills
• Proficiency in Microsoft Office and vendor management platforms
• Detail-oriented with a focus on compliance and process improvement

Why Join BGIS?

At BGIS, we provide a supportive work environment with opportunities to develop your skills in vendor and contract management. This role offers hands-on experience in managing supplier performance, optimizing operational systems, and ensuring contract compliance within a leading facilities management company.

Be part of a high-performing team and contribute to a project that will enhance the efficiency of our vendor management system.

Apply today to be part of BGIS and make an impact!