Position: School Officer - Administration
Commencing Date: 17 March 2025 (unless filled prior)
Tenure: Term-Time, Fixed Term Contract (with option for ongoing work from 2025)
Hours: 21 hours per week
Salary Range: $33.20 - $34.60 per hour pending experience
Closing Date: Monday, 14 March 2025 unless filled prior

St Anthony's Catholic College is one of Townsville's best schools offering a Prep to Year 12 Catholic education, located in the rapidly growing Deeragun and Northern Beaches precinct with its motto being "Let Your Light Shine". It is a Townsville Catholic school in the Franciscan tradition and our community continues to be animated by the spirit of St Francis of Assisi. The College comprises state-of-the-art facilities situated in a peaceful bushland setting with extensive grounds and is well-resourced to support committed and professional teaching staff in the provision of quality Catholic education for students in the Northern Beaches. As part of our teaching team, we will provide a supportive, flexible working environment where care for all staff is an important part of our ethos. We employ motivated people who want to work together to produce excellent outcomes for our students.

About the role

St Anthony's Catholic College, Deeragun is seeking an experienced and dedicated School Officer - Administration to commence 17 March 2025 (unless filled prior). This is a part-time, fixed-term contract position completing 21 hours a week, with the contract to commence in March 2025 and conclude March 2026.

The School Officer – Administration is responsible for providing high-level administrative support demonstrating a high level of self-initiative, flexibility, attention to detail, autonomy and dependability.

The School Officer – Administration will be required to liaise with visitors, parents, staff and students to the College. The incumbent will present a professional image and create a welcoming, warm and positive impression. As the initial point of contact for many key stakeholders, the School Officer - Administration will deliver high-quality customer service.

Key Accountabilities

The School Officer – Administration's typical duties include, but are not limited to:

• Overseeing the parent reception
• Providing support to student reception
• Mail management and distribution
• Responding to incoming telephone and email enquires
• Dealing professionally with and directing enquiries of parents, visitors and contractors
• Data entry to support registers and record management.

• Co-ordinating dissemination of information to staff and students
• Production of documents – letters, registers, spreadsheets
• Assisting in the production of internal and external documents
• Sorting preparing and filing documents as required
• Coordinating banking and receipting of items.

• Supporting the delivery of operational tasks associated with reception and administration including:
• Providing administration support that meets the day to day requirements of the school including:
• Supporting the delivery of tasks associated with community events and school functions
• Responsible for following up on outstanding retreat, camp and excursion payments
• Administering first aid where necessary
• Monitoring inventory for stationery and first aid supplies
• Money handling

Skills

• Ability to adapt to changing circumstances and embrace new ideas with enthusiasm
• Strong computer literacy skills with the ability to operate a variety of platforms and programs including Google and Microsoft Office (especially excel spreadsheets)
• Organisational planning and coordination skills including the ability to demonstrate flexibility and manage demanding or competing deadlines.

Experience

• Previous experience providing generalist administrative support
• Demonstrated capacity to organise and prioritise a range of tasks and set priorities to meet deadlines in a busy office environment
• Demonstrated ability to work independently and as part of a team to deliver support
• Proven ability in providing accurate and informative assistance to staff, students and parents confidently.

Attributes

• Enthusiastic, energetic, with a proactive can do attitude
• Confident, well-presented and engaging with a personal warmth that engenders mutual respect with staff, parents and visitors
• Flexible and responsive to the needs of the school community and driven to achieve the best outcomes
• Willingness to learn and develop in a supported environment
• Motivated with a “can do” attitude.

Mandatory Criteria

• Current Working with Children Suitability Card - The successful candidate will require a paid Blue Card before commencement as per the No Card, No Start policy developed by Queensland Government
• Minimum certificate level or higher qualification or equivalent relevant experience
• Current Driver’s Licence
• Ability to perform the physical requirements of the role in a safe manner.
• First Aid certificate or the ability to attain one.

Desirable Criteria

• Recent administration and/or reception experience in a school or other environment.

For more information, please refer to the Position Description

Some employees may be subject to pre-employment medical assessments during the selection process. Depending on the nature of the position, it may be necessary for successful applicants to be immunised against certain preventable diseases in order to minimise the risk of transmission.

What we offer

• Competitive Hourly Rate
• Annual Leave with 17.5% leave loading
• Access to salary packaging options to maximise employee benefits and salary
• Modern facilities, equipment and resources
• Access to additional Employer Superannuation Contributions
• Access to long service leave after 7 years of continuous service
• 14 Weeks’ paid parental leave
• Deferred Salary Scheme
• Access to corporate health schemes
• Induction processes and professional learning programs
• Access to Employee Assistance Program
• Well-being programs and initiatives.

How to apply

• Complete the application form including contact details (phone and email) of at least two professional referees
• Upload a cover letter addressing the skills, attributes and experience to support the key accountabilities of the role identified in the position description
• Upload a current resume

Applications during the shortlisting phase will be kept confidential.

Applications close 3 pm Monday, 14 March 2025 unless filled prior.

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