Your new company

Join one of Sydney's top-tier universities, renowned for its excellence in Education, research, and innovation. This prestigious institution is dedicated to fostering a vibrant academic community and driving forward its strategic aspirations for 2032. With state-of-the-art facilities and a commitment to cutting-edge technology, the university provides an inspiring environment for both staff and students.

Your new role

As a Secretariat Officer in this 6+ month contract, you will be a critical enabler of program success, managing the operations of the Secretariat function. This role demands a highly organised, detail-oriented professional with expertise in executive-level governance and exceptional stakeholder engagement skills.

What you'll need to succeed

Key Responsibilities

• Plan, develop, and execute all aspects of Steering Committee and Technology Advisory Board meetings to the highest standards of governance and quality.
  
• Develop and maintain a comprehensive meeting and reporting schedule to ensure seamless delivery of Secretariat outcomes.
  
• Coordinate and manage the preparation, publication, and distribution of meeting agendas, papers, and minutes.
  
• Provide real-time oversight of meeting-related budgets and financial reporting.
  
• Ensure all reporting and governance requirements are met, delivering accurate, timely updates to key stakeholders.
  
• Coordinate post-meeting action items, ensuring clear ownership, timely progress reporting, and successful completion of deliverables.
  
• Partner with Program Management to ensure governance protocols and quality standards are adhered to across all Strategic Investment Fund (SIF) workstreams.
  
• Provide transparent and accurate reporting to the Technology Advisory Board and Steering Committee.
  
• Establish and maintain strong relationships with executive stakeholders, ensuring effective communication, collaboration, negotiation, and issues management.
  
• Proactively engage with stakeholders to strengthen governance practices and promote alignment with institutional goals.
  
• Monitor and evaluate the effectiveness of Secretariat processes, identifying gaps or issues and adapting protocols to ensure continuous improvement and achievement of planned outcomes.
  

What you'll get in return

• Governance Expertise: Advanced experience in providing Secretariat support for executive-level committees or Boards.
  
• Project Coordination: Ability to manage Secretariat operations within a project management framework.
  
• Stakeholder Management: Proven ability to engage and influence executive stakeholders.
  
• Exceptional Communication Skills: Superior written and verbal communication skills.
  
• Organisational and Analytical Skills: Strong attention to detail and ability to prioritise competing demands.
  

Desirable:

• Project Management Experience: Familiarity with project management methodologies and tools.
  
• Technical Proficiency: Working knowledge of technology-driven programs and their governance requirements.
  

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.