About the role

Mater is Queensland’s largest and most innovative not-for-profit healthcare service, providing care for almost 700,000 patients a year across a network of 11 hospitals. We are a leader in healthcare, education and research — and that’s because we employ exceptional people.

The Executive Support Officer will have responsibility of providing high-level, confidential support to the Director of Allied Health (DAH) Services and Director of Mater at Home (DMAH) to ensure the efficient working of the clinical department. This role will work as part of the wider Executive Administrative Team to ensure organisational alignment and support the organisational strategy. This position is a maximum term contract until March 2026.

Salary range: $45.81 - $50.46 per hour plus 11.5% superannuation and access to not-for-profit salary packaging up to $15,900 + access to many staff benefits!

What you’ll be doing

• Actively seek to understand the needs of the organisation and the contribution of the DAH’s & DMAH’s Office to the organisational strategy
• Act as intermediary between the DAH/DMAH’s departments and internal and external stakeholders, effectively managing enquiries through intercepting, screening and redirecting as appropriate in a professional, timely and respectful manner
• Manage the flow of information between the DAH/DMAH’s Office and and internal and external stakeholders, to ensure reporting timelines are met
• Exercise judgement, making appropriate decisions and resolving day-to-day operational issues
• Examine, prioritise and determine action of incoming correspondence including email, written correspondence and reports
• Provide high-level administrative support including diary management
• Research, collate and draft information into appropriate reporting formats as necessary for decision making purposes and presentation to various forums
• Prepare high-quality written correspondence and reports for dissemination to staff and other key stakeholders through effective written communication
• Organise meetings, workshops, prepare agendas, distribute meeting papers, take minutes and follow up on actions from meetings
• Maintain an effective document management system for storing confidential documents
• Maintain internal and external stakeholder relationships

About you

• 5 years previous administrative experience
• Health Industry and/or Hospital experience
• Ability to promote the Vision, Mission and Values of Mater
• High level facilitation and influencing skills along with strong decision-making skills with the ability to set, manage and implement priorities
• Significant, proven experience of identifying, developing, establishing and maintaining robust relationships with both internal and external stakeholders
• Ability to create and develop collaborative work environments where trust, integrity and open communication are valued

Why join us?

Mater is Queensland’s largest and most innovative not-for-profit healthcare service, providing care for almost 700,000 patients a year across a network of 11 hospitals.

We are a leader in healthcare, education and research — and that’s because we employ exceptional people. #MAKEYOURMATERMOVE

• Via salary packaging arrangements, allocate some living expenses directly from your pre-taxable income and ultimately increase your take-home pay
• Access to package meal and entertainment expenses via salary packaging
• Access to leading education and professional development via Mater Education
• Access to our Employee Assistance Program and on-site pastoral care teams
• Discounts to local and national business/venues for Dining/Retail/Travel & Accommodation/Other
• Unlimited access to a multitude of discounted fitness facilities through Fitness Passport
• Access to on-site, discounted parking
• Discounted food and beverage at various campus cafés and coffee venues

Applications close on Thursday 20th March. Please note, we may contact applications prior to the closing date, please do not hesitate to APPLY NOW!

Mater is committed to the wellbeing of their staff, and it is underpinned by our flexible and remote working policies.

Please Note: We will not require any support from Recruitment Agencies at this time and kindly request no contact is made. Only direct applications will be considered.

Mater Group is dedicated to creating a workplace that values diversity and inclusion. As an Equal Opportunity Employer, we welcome applications from individuals of all backgrounds and abilities. We believe in providing equal opportunities for all qualified candidates.