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Join Our Growing Team as an Office Administration Assistant

Are you a highly organised, proactive administrator with a passion for keeping things running smoothly behind the scenes? We're looking for a motivated Office Administration Assistant to join our growing team at ANESTI Demolition, a leading provider of residential Earthworks and Demolition services.

This full-time role is perfect for someone who thrives in a fast-paced, service-based environment and has a keen eye for detail. You'll be a key part of our operations team, supporting project coordination, documentation, scheduling, and general office administration.

About the Role

As our Office Administration Assistant, you'll work closely with the Project Office Administrator and other team members to ensure the smooth running of projects and office operations. You'll support project workflows, manage documentation, coordinate schedules, and keep our systems and communications organised.

Key Responsibilities

Provide administrative support across active projects and day-to-day office functions

Assist with preparation and management of project documentation, permits and correspondence.

Coordinate scheduling of jobs, subcontractors, and suppliers

Maintain digital records and workflows using HubSpot, Dropbox, and Microsoft 365

Respond to client and subcontractor queries professionally and promptly

Support internal meetings with reports, notes, and follow-up tasks

Manage office supplies and assist with inventory tracking

Assist the sales and accounts team with general administrative tasks and follow-ups

Help ensure deadlines are met and project data is accurately maintained

What We're Looking For

1–2 years' experience in office administration or a similar support role

Prior experience in a service-based industry (e.g. construction, trades, property services) is highly desirable

Strong attention to detail with excellent organisational skills

Confident communicator with great written and verbal skills

Proactive, reliable, and team-oriented

Experienced in using Microsoft 365; experience with HubSpot, Dropbox, or Xero is a bonus

Advanced proficiency in Microsoft 365 applications is required

Ability to manage competing priorities and stay on top of deadlines

Australian work rights are required for this position

Why Join ANESTI Demolition?

Be part of a friendly, supportive, and growing team

Enjoy a varied role with genuine opportunities to grow and develop

Work in a dynamic service-based industry where no two days are the same

Stable, full-time position with ongoing support and training

Ready to grow your career in office administration?
Apply now and become part of a team where your contribution matters and your skills are valued.

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