About the role:

An exciting opportunity exists for an Administration Officer to join Victoria Police's People Development Command (PDC), working in the Student Services Unit within the Business Services Division. PDC plays a vital role in building the skills, capabilities, and confidence of Victoria Police employees to lead and positively influence the community. Through the delivery of comprehensive training and ongoing development programs, PDC supports all Victoria Police employees from their initial induction through every stage of their career.

Student Services is the primary point of contact for all recruits during their time at the Academy, playing a vital role in supporting their training journey. The team manages student records, attends to staff and student enquiries, and coordinates key Academy events including Induction, Family Night, Swearing In, and Graduation. They also oversee the distribution of course materials and provide daily assistance to recruits as needed.

Reporting to the Student Services Team Leader, you will join a small, collaborative team dedicated to delivering a positive and seamless student experience.

Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.

Your duties will include:

• Updating and maintaining record systems including the Student Services Database, for management of student records and results.
• Maintaining filing systems and distributing documentation relevant to student enrolment and assessment results.
• Maintaining accountable documents including data entry, typing and word processing.
• Prepare routine correspondence on a range of administrative matters and attend to follow up procedures.
• Deliver engaging information sessions to newly inducted students and conduct guided tours of the Victoria Police Academy to enhance their orientation and understanding of the facility.
• Coordinate and support the delivery of key student events and ceremonies, including inductions, graduations, swearing-in ceremonies, cap badge presentations, and end-of-service celebrations, ensuring smooth execution and a positive experience for all participants.
• Attend to telephone and counter enquiries from both internal and external stakeholders.

• Undertake other tasks as required.

About You:

The successful candidate will ideally have the following skills and experience:

• Demonstrated experience in planning, coordinating, and delivering events with attention to detail and stakeholder engagement.
• Proven ability to handle sensitive and highly confidential information with discretion, integrity, and sound judgment.
• Demonstrated experience in performing a range of administrative support duties including the preparation of reports and correspondence, minute taking and basic research activities.
• Appropriate word processing and computer skills including the ability to develop and maintain appropriate work recording and monitoring systems.
• Proven organisational and problem-solving skills and the ability to undertake and complete competing activities within acceptable timeframes.
• Well-developed interpersonal skills, including the ability to communicate effectively with senior police members, external agencies, and other personnel.
• Demonstrated ability to function within a team environment and deal appropriately with sensitive and highly confidential information and issues.

Further Information:

• One (1) x full-time, fixed term until 17/9/2027 position available.
• This position is located at Victoria Police Academy, 1 View Mount Road, Glen Waverley.
• Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
• The successful candidate will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.
• We expect our people to foster a safe and inclusive environment where their behaviour and attitude reflects, builds upon and promotes a positive and collaborative workplace that respects the culture and values of Victoria Police.

Your application must include:

• Resume
• Completed application form - the word document (2. Application form) for you to complete and attach to your submission, is attached to the job advertisement.

Applications close midnight, Tuesday 18 November 2025.

Please Note: All applications will need to be submitted through one of the following platforms: Victorian Government careers website (Careers.vic) or Seek. Applications will not be accepted via other platforms or email.

For further information, please contact: Kyane Rohanian on 0460 299936 or [email protected].

We welcome applications from people with disability and aim to support an inclusive recruitment experience. If you require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirement/reasonable adjustment for the recruitment process (including an alternate method of submission of the application), please contact VPS Recruitment via email [email protected] or on (03) 8335 6004.

About Us:

Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety.

Victoria Police is committed to creating a workplace that is safe and inclusive of all our people. We empower and expect our people, at all levels, to develop interpersonal connections and collaborate, use sound judgement, and create and innovate.

In alignment with the principle of self-determination, Victoria Police is dedicated to enhancing our collaboration with the Aboriginal community in Victoria as we build a culturally safe and inclusive workplace for Aboriginal and Torres Strait Islander employees. We continue to engage and build relationships with local Aboriginal communities and work closely with them to enhance opportunities and services aimed at empowerment, equality, and equal participation across all areas of the organisation.

We value the diversity and differences of our employees, including their age, gender, culture, religion, sexual orientation, abilities, and life experience. We celebrate these diverse experiences and perspectives as each person brings an informed and contemporary approach to our work which enhances the wellbeing of all. We aim to provide a safe place that is reflective of the community it serves, allowing everyone to bring their whole selves to work."

If after reading this, you're not sure you tick every single criteria box, but have the passion to get behind our purpose, the determination to face a challenge and a willingness to grow and learn, we think you should click the apply button anyway. We're passionate about building a diverse and inclusive team, and love hearing from people like you.

Find out what it is like working as a Victorian Public Servant for Victoria Police: https://www.police.vic.gov.au/vps