About Groove Nation

Groove Nation is an award-winning provider of Primary School dance programs across NSW and Victoria. Since 2011, we've helped thousands of students experience the joy, confidence and connection that comes from dancing together.

We're growing fast and are looking for a talented PA & Community Engagement Coordinator to join our team and support our Director, Amy, with administration, communications and relationship-building with schools and partners.

About the Role

This is a hands-on and varied role combining personal assistant duties, community engagement, light sales coordination and event support. You'll help us stay connected with our incredible network of schools while keeping our systems, schedules and communications running seamlessly.

You'll be the friendly face who visits our team at schools, helps at conferences and keeps our programs top of mind through re-bookings and campaigns - all while supporting our Director behind the scenes with admin and planning and communicating with parents.

This is a hybrid, Work from Home (WFH) position with 27 hours per week, from Monday to Friday with hours from 8am - 2:30pm (M-T) & Friday 8am - 11am

To apply for this role you must*:

Have your own car

Have a full licence

Live around or close to the Sutherland Shire

Be familiar with Education or Performing Arts Industry

Be willing to run face to face administration errands

Proven attention to detail (e.g., no typos in your cover letter)

*Please don't apply for this role if you don't live locally as this role won't be suitable.

What you'll do:

Provide PA support to the Director (inbox, scheduling, organisation)

Liaise warmly with schools, teachers and parents about programs and events

Deliver equipment to our team, assist with coordinating costumes and small gifts to schools

Assist with school re-bookings and new program enquiries

Support conference planning and attendance

Assist with sales follow-ups and lead tracking in Asana and Mailchimp

Help coordinate social media and email campaigns promoting new programs

Manage bookings, forms and program communications (including staffing communications and covers)

Support new operational initiatives and process improvements

Provide admin support for Combined Schools Concerts (sister company), Help Project and other performance events

Ad hoc admin (parent emails/phone calls, school enquiries etc.)

This role would suit someone who:

Has 3+ years' experience in admin, PA or community/sales support

Has exceptional verbal and written communication skills and a warm, professional manner

Is confident juggling multiple priorities (i.e., exceptional time management skills) and enjoys taking initiative

Loves connecting with people and strengthening relationships

Can problem-solve and enjoys streamlining processes

Is tech-savvy and comfortable using a Mac (Apple)

Familiar with Google Workspace, Canva, Mailchimp and Asana (or similar)

Has experience in education, performing arts or community engagement (desirable)

Lives locally (Sutherland Shire area preferred) and holds a full driver's licence

Holds Australian work rights as required for this position

If you love helping others and want to be part of a growing, purpose-driven business, we'd love to hear from you!

Please submit your CV and a cover letter. Please include the word 'groove' in your cover letter subject line, which suburb you live in and share a time you caught a major mistake before it became a problem.

Applicants without a detailed cover letter will not be considered.