• Beautiful Sydney’s CBD offices with one day work from home flex
• Varied and hands-on role supporting senior leaders and office operations
• Join a collaborative, professional, and people-focused global business

The Opportunity

This is an exciting opportunity to join a global financial services business known for its warm, inclusive culture and long-standing reputation for excellence. Based in their stunning Sydney offices, this role blends team assistant support for senior leaders with hands-on office management responsibilities. You’ll be the heart of the office, ensuring the space runs smoothly, executing internal events, and providing administrative support that helps the team perform at their best. The environment is polished yet friendly and down to earth and everyone knows your name, while still a sizeable team of 90-100 in Sydney. This is a brand you'll want to join for many reasons, not only do they offer excellent longevity and stability potential, their perks and benefits are unmatched, with bonus, additional leave, health insurance and more on offer.

The Role

This is a visible and valued role, working closely with the leadership team and the broader business to foster a positive, well-run, and connected workplace. In this role, you will support the business across a broad range of office and administrative responsibilities, including:

• Providing support to senior leaders — assisting with diary management, meeting coordination, and expense reconciliation.
• Assisting with travel coordination and conference bookings.
• Coordinating internal and external events — from leadership offsites and client functions to social, charity, and wellness initiatives.
• Acting as the key contact for all office management and facilities matters — liaising with building management, cleaners, and suppliers.
• Overseeing day-to-day operations including catering, weekly staff lunches, supplies, WHS compliance, and IT procurement.
• Managing the office booking system and desk allocation; serving as the subject-matter expert for this area.
• Supporting with administration and coordination of wellbeing activities and volunteer days.

The Expertise

To be considered for this role, you will bring:

• Previous experience as a Team Assistant, Office Assistant or Personal Assistant, ideally within professional or financial services.
• Strong organisational skills and attention to detail, with a proactive and solution-focused mindset.
• The ability to juggle multiple priorities while remaining calm, approachable, and professional.
• A hands-on attitude - happy to help wherever needed, from managing meetings to ensuring the office looks its best.
• Strong communication skills and confidence liaising with stakeholders at all levels.
• A polished, professional presentation and a natural fit for a corporate yet friendly culture.

The Next Step

If you would like further information on this opportunity, please call Grace Jorgensen on 0499 910 241 for a confidential discussion. Alternatively, apply online with an updated resume today!

About Assistant Sydney

Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.