Personal Assistant / Maintenance Coordinator

LMS Newcastle
Newcastle, Maitland & Hunter NSW
Administration & Office Support (Construction)
Part-time to Full-time | Hybrid role | $70,000 + Super (pro-rata for part-time)

About Us

LMS Newcastle is a locally owned building and maintenance company delivering high-quality projects across residential, commercial, and community sectors throughout the Hunter and Central Coast.

We manage everything from small maintenance jobs and renovations to full fit-outs for aged-care, disability, and community housing providers. Our team prides itself on reliability, quality, and great communication.

We’re now looking for an organised and proactive Personal Assistant / Maintenance Coordinator to support our director and field team in keeping jobs moving smoothly from start to finish.

About the Role

This is a hybrid role that combines administration, coordination, and personal assistant duties. You’ll work closely with the company director and site supervisors to manage daily workflows, schedule maintenance jobs, and assist with general business administration.

Hours are flexible between part-time and full-time, depending on the availability of the preferred candidate.

It’s a varied, hands-on role that would suit someone who enjoys structure but can also pivot quickly as priorities change.

Your responsibilities will include:

Managing and scheduling maintenance and small project works

Acting as the first point of contact for clients, trades, and suppliers

Supporting the director with diary management, calls, and correspondence

Preparing quotes, purchase orders, and basic reports

Updating job management systems (ServiceM8 / Buildxact) with notes, photos, and documents

Assisting with invoicing, compliance forms, and supplier orders

General administration support to keep the office running smoothly

About You

You’re a natural organiser with excellent attention to detail, a calm approach, and strong communication skills.
You take pride in keeping things on track and enjoy helping others stay organised too.

You’ll bring:

Previous experience as a Personal Assistant, Office Administrator, or Coordinator

Great communication and people skills — written, phone and email

Strong computer literacy (Microsoft Office, cloud systems, scheduling tools)

Excellent time management and follow-up skills

A proactive, can-do attitude with a willingness to take ownership of tasks

Experience in construction or property maintenance is helpful but not essential — the right attitude and organisational skills are what matter most.

Why Join LMS Newcastle?

✅ Hybrid flexibility — mix of home and office work
✅ Supportive, down-to-earth team culture
✅ Established local company with strong reputation
✅ Varied and interesting work — no two days are the same
✅ Role can be tailored part-time or full-time depending on the candidate

If you’re looking for a flexible, fast-paced role where your organisational skills truly make a difference — we’d love to hear from you.

Apply now with your resume and a short cover letter telling us why you’d be a great fit for LMS Newcastle.