Storemasta is a leading Australian family-owned company specializing in the design, manufacture, and supply of dangerous goods storage solutions. With over 30 years of experience, we are committed to safety, compliance, and innovation in managing hazardous materials. Our management team drives strategic initiatives to ensure operational excellence and growth in a dynamic manufacturing environment.

Job Title

Administrative / Accounts Director

Department

Administration and Finance

Reports To

Managing Director

Job Summary

The Administrative / Accounts Director is a second-tier leadership role providing high-level administrative and financial support to the Storemasta management team under the Managing Director's guidance. This role oversees administrative processes, assists with financial operations, and business systems to ensure efficiency and compliance in a fast-paced manufacturing environment. The ideal candidate is proactive, detail-oriented, with expertise in systems, bookkeeping, and handling confidential information.

Key Responsibilities

Administrative Support: Manage calendars, meetings, and travel arrangements for the Managing Director and senior staff.

Meeting Coordination: Prepare agendas, record minutes, and track action items for departmental and cross-functional meetings.

Document and Financial Reporting: Draft and format reports, correspondence, and financial statements; ensure compliance with company standards.

Financial Assistance: Assist with budgeting, accounts payable/receivable, reconciliations, and financial reporting using ERP/accounting software, ensuring compliance with Australian accounting standards (e.g., AASB).

Administrative Oversight: Manage office tasks, vendor coordination, and administrative procedures as directed.

Systems Administration: Maintain and optimize ERP, Microsoft 365, and Aircall systems for administrative and financial tasks, supporting data entry and reporting.

Communication Handling: Manage departmental communications via email, calls, and Aircall; act as a point of contact for stakeholders.

Project Support: Assist in compliance audits, process improvements, and system integrations related to safety and hazardous goods.

Confidentiality and Compliance: Handle sensitive information discreetly; ensure practices align with ISO 9001 and company values.

Team Collaboration: Support administrative and accounts staff, fostering a collaborative environment aligned with Storemasta's values (Connected, Loyal, Vibrant, Can-Do, Humble, Disciplined).

Required Skills and Qualifications

Proficiency in ERP systems for inventory, financial reporting, and operational workflows.

Advanced Microsoft 365 skills (Outlook, Word, PowerPoint, Excel, Teams, SharePoint) for administrative and financial tasks.

Experience with Aircall or similar VoIP platforms for call management and CRM/ERP integration.

Proficiency in accounting software for financial management and reporting.

Familiarity with CRM (e.g., Salesforce, HubSpot), project management tools (e.g., Asana, Trello), and compliance software.

Ability to troubleshoot basic IT issues and support system users.

Soft Skills

Strong organizational and time-management skills for prioritizing tasks in a dynamic environment.

Effective communication skills with professional stakeholder engagement.

High discretion, integrity, and professionalism with confidential matters.

Proactive problem-solving with a "Can-Do" attitude.

Collaborative skills to support a positive team culture.

Education and Experience

3-5 years of experience in administrative support and financial/bookkeeping roles, ideally in manufacturing, logistics, or safety/compliance industries.

Proven financial support experience, including budgeting, accounts entry, AR, AP

Experience supporting mid-to-senior management and coordinating cross-functional tasks.

Knowledge of Australian WHS regulations and hazardous materials handling is a plus.

Additional Requirements

Proficiency in Australian English.

Flexible hours to support the Managing Director and operational needs.

Commitment to Storemasta's values and a passion for a safer, efficient workplace.

Australian citizenship is required for this position.

Benefits

Competitive salary based on experience.

Professional development and career growth opportunities.

Supportive team environment with work-life balance focus.