Admin Manager (Full-Time)

Location: Logan City | Join the Voltfix Electrical & Cleverlife Team

About Us

At Voltfix Electrical and Cleverlife, we share more than just an office – we share a commitment to smart solutions, great service, and making every day at work enjoyable and efficient. Voltfix has been powering homes and businesses for 16 years, while Cleverlife is shaking things up with clever tech and automation.

Together, we're a tight-knit team that blends trades and tech in a way that's fast-paced, people-first, and built on trust. We're now looking for an Admin Manager to join our team and take the lead in keeping our operations humming. If you're highly organised, proactive, and love keeping things running behind the scenes — with a touch of humour along the way — we want to hear from you.

What You'll Be Doing

As Admin Manager, you'll be the central cog in a busy, high-performing team. You'll take charge of:

🗓 Scheduling & Job Coordination

Manage and optimise daily schedules for electricians, installers, and techs.

Keep jobs on track and on time – adjusting on the fly when things change.

Ensure the right people are in the right place with the right tools.

💰 Invoicing & Financial Admin

Generate and follow up on invoices.

Monitor payments and assist with budgeting and reporting.

Work closely with accounting to keep financials running smoothly.

🧩 Office & Operations Management

Handle calls, emails, documentation, CRM updates, and general admin.

Manage stock levels and shipping of small items.

Keep digital and physical spaces organised and efficient.

📊 Reporting & Business Insights

Prepare job, revenue, and productivity reports.

Identify trends and help leadership make smart, data-informed decisions.

🧠 Executive & Team Support

Be the go-to person for the CEO and leadership team.

Triage requests, prep meeting materials, and keep priorities aligned.

Support both brands while nurturing a strong, united culture.

🤝 Team & Culture Building

Be a bridge between field and office teams.

Create a positive, supportive atmosphere where everyone feels valued.

Who We're Looking For

You're a natural organiser and people-person, with a knack for juggling tasks while staying cool under pressure. Ideally, you have:

Proven experience in admin management, operations, or similar roles.

A minimum of 3-4 years of admin management or operations experience is essential.

Confidence using MS Office/Google Workspace, invoicing tools, and CRMs.

Great communication skills — across tradespeople, techs, and execs.

A proactive mindset, financial awareness, and a sharp eye for detail.

A sense of humour and calm presence when things get busy.

Bonus points if you have:

Experience in electrical, tech, or dual-brand office environments.

Familiarity with Xero, Fergus, Unleashed, or similar platforms.

Some knowledge of logistics, shipping, or basic supply chain.

Why You'll Love Working With Us

Be the Backbone: You'll play a key role in a fast-moving, people-focused business.

Real Growth: Opportunities to step into broader operations or leadership roles.

Culture First: We take our work seriously, but never ourselves. Supportive, down-to-earth, and genuinely fun.

Make a Difference: Your input won't just be heard — it'll help shape how we work.

Perks & Benefits

Competitive salary and benefits package.

A fun, collaborative team that values respect, honesty, and initiative.

Ongoing training, development, and process improvement opportunities.

A positive workplace where your ideas and contributions truly matter.

Ready to Apply?

We'd love to hear from you! Please send us:

Australian work rights are required for this position.

Your resume and a short cover note about your admin/ops experience.

A list of tools/systems you're confident with (e.g. CRM, invoicing, reporting).

A short paragraph on how you'd help Voltfix and Cleverlife run even better.

Your availability and preferred start date.

We Value Diversity

Voltfix Electrical and Cleverlife are equal opportunity employers. We welcome applications from people of all backgrounds, and we're committed to building an inclusive, supportive workplace where everyone can thrive.