About the organisation

The Woolcock Institute of Medical Research is a not-for-profit organisation that strives to improve breathing and sleep health through world-class research, clinical care, and education.

About the Role

The Sleep and Circadian Research Group at the Woolcock Institute are world leaders in their field, working to forge new ground in the understanding of the biology of sleep and the prevention and treatment of sleep disorders. Excellent opportunities have arisen for Clinical Trial Coordinators of various experience levels to work across multiple sleep research studies including ground-breaking narcolepsy, idiopathic hypersomnia, and sleep apnea research protocols. The Clinical Trial Coordinator is responsible for overseeing and managing the day-to-day administration and coordination of sleep research clinical trials including on-the-ground data collection. More senior coordinators will also be responsible for higher level duties including start-up and close-out activities, milestone tracking, training and potentially supervising more junior team members.

Benefits

You will have the opportunity to work for the leading respiratory and sleep research organisation in Australia

Salary packaging options (up to $15,900 tax-free)

Meals and entertainment allowance of up to $2,650!

Easily accessible by public transport

Key Responsibilities

Implement and conduct clinical trial protocols in sleep research

Study document development and preparation including ethics and regulatory documentation, recruitment tracking, source document templates, etc. (in line with experience level)

Effective communication with and management of various stakeholders within the trial site and externally (e.g., doctors, trial sponsors, ethics committees, external trial vendors)

Participant recruitment, scheduling of participant visits, performing face-to-face and remote (telehealth) participant visits

Data collection, data entry and monitoring of data ensuring highest-level data integrity

More senior coordinators may be responsible for running weekly study meetings, creating research update reports, clinical trial finance management.

Essential Criteria

Minimum Bachelor Degree in Nursing, Allied Health, Medical Science or a related field

Minimum 2 years’ experience as a Research Assistant or Junior Study Coordinator in clinical research (for Jnr positions); 4 years’ experience as a Clinical Trial Coordinator (for Snr positions).

Experience in a patient/participant facing role including clinical skills such as vital sign collection

Knowledge of ICH GCP and other regulatory and ethical requirements for the conduct of clinical research in Australia

Proven high-level organisational, interpersonal, coordination and planning skills, and excellent attention to detail

Ability to work independently and collaboratively within a multidisciplinary team

Clear understanding and management of participant and research confidentiality and data integrity

Flexibility to work non-traditional work hours including some early mornings / evenings

Desirable Criteria

Experience in sleep research

Experience in clinical skills such as ECG, venepuncture, cannulation or willing to undertake training to learn these skills

Experience in biological sample processing and shipping or willing to undertake training to learn these skills

Experience in conducting polysomnography / Sleep Technician skills

Location

The role will be primarily based at the Institute’s current site on the Macquarie University Campus.

How to Apply

If you would like to apply for this position, please submit your CV and Cover Letter (must respond to all essential criteria listed above) via Seek. Applications close 5pm, Monday 10 November 2025 but will also be considered as they are received. Questions about the role can be directed to Emma Funnell at [email protected]

Working Rights

Applicants must have valid working rights in Australia.