Maleys Barristers and Solicitors are looking for a receptionist/legal administration officer to join our team with availability for an immediate start. The role is a full-time in-office position, 8:00am to 5:00pm, Monday to Friday.

We are a boutique firm in the heart of Darwin City and are Darwin’s leading criminal law firm. We also offer legal services in the areas of family law, wills & estates, civil, commercial and immigration.

This position requires an experienced legal secretary with exceptional typing and communication skills. The successful candidate must have prior secretary experience and able to assist in managing the legal practice for the firm.

Knowledge of Leap Legal software or similar legal software will be desirable, however not required. Comprehensive on the job training will be provided.

The successful candidate must be able to work in a fast-paced environment and be able to multi-task. The job requires answering the phone, managing reception, scheduling appointments for solicitors, filing, data entry, taking payments using eftpos and managing the dictation typing for assigned solicitors. This includes preparing briefs for counsel and liaising with government agencies and downloading and copying of various documentation.

You will be part of a small and friendly team. You will be paid above award wages that are negotiable depending upon experience.

Key areas:

Managing day to day appointments for solicitors.

Typing/Dictation to be done efficiently on a daily basis

Filing to be kept up to date

Management of the day-to-day practice for primary Criminal Lawyer/Partner including setting up videoconferencing and client/prison visits, corresponding with clients and responsibility for the incoming and distribution of the generic email stream

Answering phones and assisting clients/taking messages in a professional and polite manner

Receipting of money

Use of Leap, Microsoft Office, Outlook, diary management and excel

The hours are 8am – 5pm (1 hour lunch break).

Free car park provided.