We’re seeking a professional and proactive Personal Assistant to provide comprehensive administrative and personal support to Faz Najmi and his team.

This role is ideal for someone who thrives in a fast-paced, client-focused real estate environment and takes pride in delivering exceptional support and service. You’ll be the backbone of daily operations - coordinating appointments, managing communication, preparing property and marketing materials, and ensuring everything runs seamlessly from listing to settlement.

Key Responsibilities

Administrative Support

• Manage and organise the agent’s calendar - appointments, meetings, and property showings.

• Handle incoming calls, emails, and correspondence on behalf of the agent, ensuring timely responses and professional follow-ups.

• Prepare and collate key documents, presentations, and reports including market reports and campaign summaries.

• Coordinate open home bookings, preparation, and follow-up.

• Create CMA (Comparative Market Analysis) booklets and result reports.

• Delegate and track pointer sign placements for the team.

• Manage compliance documentation, database updates, and property details.

• Assist with ad hoc administrative or office support tasks as required.

Personal Support

• Assist with personal tasks such as travel arrangements, gift purchasing, and general errands.

• Manage personal appointments and commitments for Faz as needed.

• Always handle confidential information with discretion and professionalism.

About You

• Proven experience Real Estate Administration/Property Management or as a Real Estate PA/EA is essential.

• Highly organised, adaptable, and detail-oriented with strong multitasking ability.

• Excellent written and verbal communication skills.

• Proficient in Microsoft Office Suite; experience with real estate CRMs and marketing tools is a plus.

• Professional presentation and a proactive, can-do attitude.

• Discreet and reliable with a strong sense of integrity and accountability.

• Current driver’s licence and reliable vehicle.

• Knowledge of the real estate industry is highly regarded.

What’s on Offer

• Competitive salary up to $80K package (based on experience).

• Bonus incentives following successful completion of probation, tied to team performance.

• Monday to Friday - no weekends.

• Collaborative, high-performing team environment.

• Growth potential and exposure to the inner workings of one of the area’s most successful real estate professionals.

Interested candidates should submit their resume, a cover letter detailing their relevant experience, and a list of references to [email protected]. Please include "Personal Assistant Application" in the subject line.