Executive Assistant

Location: St Leonards NSW 2065
Duration: 6 months | Full-time (8 hrs per day / 40 hrs per week)
Rate: $42.58 per hour + Super
WFH: Hybrid – minimum 3 days in office per week

About the Role
We are seeking an experienced and highly organised Executive Assistant to provide professional support to the Director within NSW Health Pathology. This position plays a key role in ensuring the smooth operation of executive functions, managing communications, and coordinating projects and administrative activities aligned with NSW Health’s values, policies, and strategic objectives.

Key Responsibilities

• Manage the Director’s diary, schedule, travel, and correspondence to ensure efficient use of time and resources.
• Screen and prioritise incoming communications including mail, email, and phone calls.
• Coordinate meetings, prepare agendas, minutes, and presentation materials.
• Draft correspondence, briefing notes, and reports for Director review.
• Track key portfolio matters and ensure timely follow-up of actions and priorities.
• Support the preparation of conference papers and travel logistics for the Director and staff.
• Maintain staff attendance and leave records within the portfolio.
• Contribute to the Executive Assistants Committee and help refine administrative processes.
• Provide back-up support across the EA team during periods of high workload or leave.

About You To succeed in this role, you’ll bring:

• Proven experience supporting senior executives in a fast-paced environment.
• Exceptional organisational and communication skills.
• Strong attention to detail and ability to manage competing priorities.
• Proficiency in Microsoft Office Suite and document management systems.
• Professionalism, discretion, and the ability to work independently and as part of a team.

What’s on Offer

• 6-month contract with potential for extension.
• Competitive hourly rate + superannuation.
• Hybrid work environment with flexibility to work from home.
• Opportunity to support a respected NSW Government organisation making a real impact in healthcare.

Apply Now
If you’re a proactive and dedicated Executive Assistant seeking your next contract opportunity, we’d love to hear from you. Apply today to join a team committed to excellence within NSW Health Pathology.