About McGrath Toowoomba
We are more than a real estate agency — McGrath has built its reputation on delivering a 6-star experience grounded in integrity, empathy, and local presence. Our leadership team (Heston Marino, Brian Baker, Sarah Thomson) combines deep Toowoomba roots with the strength of the McGrath national brand. Join us in making a meaningful impact in our community.

As Contracts Specialist & Administrator, you’ll be the backbone of our deals. From drafting to settlement, you ensure every step is accurate, compliant, and smooth — helping agents, clients, and third parties navigate with clarity and confidence.

What You’ll Be Doing

Draft, review and finalise real estate contracts, disclosures, amendments, and related documentation — ensuring compliance with Queensland legislation and internal standards

Monitor key contract milestones (cooling-off, vendor disclosures, extensions, settlement deadlines) and act proactively to keep transactions on track

Communicate clearly with clients, agents, and external stakeholders — translating legal or contractual language into plain, usable terms

Identify risks or ambiguities in contracts and escalate or resolve them before they become issues

Maintain organised and up-to-date contract records and documentation

Collaborate across sales, operations, and management teams to resolve contract-related problems promptly

Stay current with regulatory changes (e.g. QLD Seller Disclosure Scheme) and integrate updates into our contract processes

Assisting with day-to-day Administration duties as needed by Operations

What We’re Looking For

Must-Have / Mandatory

Minimum 2 years’ experience in contract administration, legal support, or real estate transactions

Strong knowledge of Queensland real estate legislation and best practices

Excellent written communication and attention to detail

Ability to manage multiple contracts, deadlines, and stakeholders simultaneously

Real Estate Certificate (or the ability to obtain this upon employment)

Desirable / Nice to Have

Experience in a real estate agency environment

Prior exposure to sales or client-facing roles

Problem-solving mindset and an ability to work independently

Familiarity with real estate software / contract management systems

Don’t tick every box? If you’re passionate about contracts, process, or real estate — show us what you bring. We value aptitude, adaptability, and a willingness to learn.

What You’ll Get

A competitive salary package: $60,000 – $85,000 (inclusive of superannuation), with potential to exceed based on performance

Mentorship and professional development support - you will work directly below the Head of Operations, along with development support from the Principal, Heston Marino & Head of Sales, Brian Baker

A collaborative, values-driven workplace where your work makes a local impact

Opportunity to contribute to process enhancements and systems improvements

How to Apply

To be considered, please submit your CV/Resume and a brief cover letter (1 page max) outlining your experience with contracts administration or legal support. Applications via SEEK or directly to [email protected].

We encourage applicants from all backgrounds. McGrath Real Estate supports diversity and inclusion in every aspect of our business.