About the Role

The Opportunity

We are seeking a Contract Administrator (CA) / Intermediate CA to support our project managers across a portfolio of clients and projects. You will be involved in the full spectrum of contract administration: from preparing tender documents, supporting procurement and subcontractor package management, to managing variations, claims, contract compliance, and contract close-out. Strong attention to detail, robust documentation skills, and the ability to interface with clients, subcontractors, and internal teams are essential.

Key Responsibilities:

Assist in the full spectrum of contract administration tasks across multiple commercial projects (ranging from small to medium project works through to periodically up to circa $3M D&C projects).

Prepare, submit, issue and manage tender documentation, subcontractor packages and procurement schedules.

Support project managers in responding to RFI’s, claims or contract queries.

Review, draft and execute subcontracts, purchase orders and contract variations.

Monitor performance of subcontractors/consultants against contractual obligations.

Liaise with clients, consultants, subcontractors, internal teams to ensure contractual clarity and resolution of issues.

Track and manage critical path contract milestones, reporting deliverables, variations, and extensions of time and claims.

Support project managers with progress claims and associated justification documentation, response submissions and financial documentation.

Maintain accurate contract registers, correspondence logs and version control of all documentation.

Liaise with clients, consultants and subcontractors to clarify contract terms and resolve issues.

Ensure compliance with relevant contract forms (e.g. but not limited to: AS4000, AS2124, Qld Govt Medium Works with Option for Design and Construct, Council - Minor Works / Maintenance Scope of Works) and associated documentation.

Assist with project close-out activities including final accounts, awareness of defects liability periods, retention releases and collation of operating manuals and manufactures warranty documentation.

Contribute to continuous improvement of contract administration systems, templates and processes.

In association with Project Managers periodically attend tender briefings and undertake site visits (access to work vehicles for these purposes will be available).

What You Need to Bring to the Position

A structured, detail-focused approach to managing documentation and contract processes.

Strong organisational and multitasking skills to manage several projects and priorities simultaneously.

Excellent written and verbal communication skills, confident preparing correspondence and reports.

Sound commercial awareness and the ability to interpret and apply contract terms and conditions.

Proficiency in Office 365 (particularly Excel and Word); exposure to contract or project management software advantageous.

A proactive mindset with the ability to anticipate issues, flag risks and support project delivery outcomes.

Professional integrity, accountability and a commitment to accuracy and timely delivery.

About You

Ideally 1-3 years’ minimum experience in contract administration or a related commercial role within the construction or fit-out sector.

Tertiary qualification in Construction Management, Building, or similar (preferred but not essential).

Demonstrated ability to coordinate multiple client portfolios and project stakeholders.

Strong attention to detail and record-keeping discipline with a focus on risk management and compliance.

Excellent interpersonal skills, collaborative and client-focused in your approach.