Accounts Payable and Administration Assistant

We are seeking a highly motivated person who has high volume data entry experience (50-100 AP invoices per day), is a fast learner, can work in a team and has a positive can-do attitude. You will need to be able to work effectively in a busy environment, by multi-tasking and managing competing deadlines. You will need to be a motivated team player who can add to a great company culture and office environment with high standards and a great attention to detail.

Accounts Payable and Administration Assistant will be responsible for a range of accounts payable tasks, administration tasks and general accounting functions including reconciliations and back up support to the Accounts team.

KEY RESPONSIBILITIES

Daily Fuel Invoices – reconcile, enter in the system, match/reconcile to source documents and setup payment within terms.

Daily and Monthly AP related Bank & GL reconciliation enquiries, monthly credit card, automated payment reconciliations

Ensuring supplier queries (disputed invoices, payments etc) are answered in a timely manner.

Manage Eftsure supplier setup & payment check process.

Setup & onboard new suppliers for appropriate business checks and approvals

Producing regular reports such as Aged Payables report for management on creditors status and highlighting issues/concerns

Processing Supplier credit applications and record keeping

Checking all substantive documents such BOL, Delivery Dockets, checking rebates, discounts promised by suppliers and processing all business invoices etc.

Ensuring general expense invoices are accurately processed and in line with payment terms.

Update and reconcile weekly bank report - AP, resolve supplier queries.

Ensuring Accounts Payable and Accounts Receivable functions working together

Maintaining relationships with stake holders such as Retail Sites, Fuel Depots, Management Team, Suppliers, Carriers etc

Control and store documentation relating to supplier pricing, rebate, discounts, contracts, tenders, purchase orders and procurement guides etc.

Assisting with BAS, End of Year Financial Process etc

Attend meetings such as weekly Finance meeting as A/P resource.

Setting up bank payments via Eftsure process such as direct credit, supplier payments etc.

Undertaking full ownership of AP Month End Process

Working closely with finance team to ensure seamless operations.

Undertake reconciliations in daily retail sales, merchant tender, merchant fees, GL accounts & other areas as request by Finance Manager and CFO

Administrative & account tasks and other duties as required.

QUALIFICATIONS

Administrative data processing experience, preferably in a high-volume Commercial environment.

Demonstrated accounts payable and administration experience

Excellent “attention to detail” and ability to problem solve.

Confident communication and customer service skills

Adaptable to change.

Ability to work in a team as well as autonomously.

Strong proficiency in the Microsoft Office Suite of Products

Time management skills

Sage 300 experience preferred but not essential.

Endeavour Petroleum is a family owned rapidly growing petroleum retail business which is committed to the communities and people it deals with. We are based in Seaford, Victoria.