Vogue Grange is a well-established landscape construction company with our head office based in Moorabbin. We are recognised for our expertise in architectural projects in the residential and commercial space. As our business continues to grow rapidly, we’re seeking an experienced and highly organised Administrative Assistant to join our team. This role is ideal for someone with a background in construction administration and a keen eye for detail.

About the Role
Reporting directly to both the Construction Director and Finance Manager, you will play a key role in supporting both members on a daily basis. The role involves a mixture of operations and financial support duties whilst ensuring the smooth and efficient running of the office.

Key Responsibilities

Provide administrative support to the Construction Director and the Finance Manager

Assist with calendar and email management, correspondence and documentation

Implement and refine office systems, procedures and workflows

Prepare invoices, claim submissions and expense reports

Maintain and update project folders, registers, and documentation

Manage insurance premium renewals and claims

Maintain accurate records and data entry within Xero Accounting Software

Coordinate office supplies, filing, and general administrative tasks

Maintain staff details, shared spreadsheets, and password records

Manage fuel cards, supplier cards, and toll accounts

Complete supplier credit applications

Assist with accounts payable/receivable when necessary

Ensure compliance with internal processes and timelines

About You

Minimum 2 years’ experience in an administrative role within the construction industry

Experience in assisting with financial accounts processes and knowledge using Xero would be ideal

Proficiency with Microsoft Office especially Excel

Excellent attention to detail and high level of accuracy

Exceptional organisation and time management skills

Strong communication and interpersonal skills

Ability to work independently and as part of a team

Why Join Us

Supportive and collaborative team environment

Long-term stability with a reputable construction business

Opportunities to grow and develop within the company

Modern office and positive workplace culture

How to Apply
If you’re a motivated and detail-oriented professional who enjoys working in a busy construction environment, we’d love to hear from you!

Please send your resume and a brief cover letter outlining your experience to [email protected] by Monday 20th of October