Role type: Full Time; Continuing
Department: Advancement, Communications & Marketing
Salary: UOM 6 - $98,870 - $107,023 p.a. plus 17% super

• Provide high-level executive assistance in a dynamic Communications and Marketing environment.
• Play a key role in building a positive, engaged workplace, where your ideas for boosting morale and inclusivity are encouraged.
• Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.

Your next career opportunity
Providing Executive Assistance to the Director of Strategy, Operations & Engagement, you'll be central to the smooth running of a busy executive office; coordinating schedules, managing communications, and building strong relationships across the University. If you thrive in a collaborative environment, and value being part of a purpose-driven organisation, this is a rewarding opportunity to contribute meaningfully to a high-impact portfolio.

Your responsibilities will include:

• Coordinate the Director's schedule and commitments - manage appointments, meetings, and travel arrangements to ensure efficient time management.
• Manage sensitive communications with discretion - handle incoming correspondence, emails, and calls, prioritising and progressing matters appropriately.
• Deliver high-quality administrative support - prepare accurate and well-presented documents, reports, and correspondence.
• Oversee financial administration tasks - process expenditure and reconcile Purchasing Cards in line with University policies and procedures.

You may be a great fit if:
You are a highly organised professional with extensive experience in executive support, excellent communication skills and a passion for enabling Executive leadership in a complex and exciting higher education environment.

You may also:

• Have substantial experience in high-level secretarial support to senior staff members.
• Demonstrate excellent communication skills, including drafting correspondence and reports.
• Show capacity to exercise sound judgment, diplomacy, and discretion in handling sensitive information.
• Possess high-level organisational skills and ability to prioritise work to meet deadlines.

For further information please refer to the attached PD.

What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:

• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being

• Progressive, considerate leave provisions to empower your work-life balance

• Salary packaging and access to a range of discounted services including Bupa health insurance

• Health and well-being services including a leading Employee Assistance Program

For more information check out our benefits page!

Your new team - Advancement (University Communications & Marketing)
University's Communications and Marketing function provides strategic, advisory and operational services to support the academic mission and the University strategy. It fosters a culture of best practice and collaboration across the University's communication and marketing teams and stakeholders and uses data-driven insights to inform decision-making across the University.

Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We believe the diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb.

We're committed to a barrier-free recruitment process and ongoing workplace support, providing reasonable adjustments throughout. We warmly encourage applications from people with disabilities. For assistance, please contact Bec Tucker on 0478 269 660 or at [email protected] (subject: 'Recruitment Adjustments'). Contact details for other enquiries are located at the bottom of this page.

Find more information for applicants requiring reasonable adjustments.

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians. Our Indigenous strategy, Murmuk Djerring outlines our investment and support for Aboriginal and Torres Strait Islander staff and students. Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at [email protected] for further information and support.

Please note: This role requires current valid work rights for Australia. Visa sponsorship is not available.

A Working with Children Check (WWCC) is required for all positions. If successful, we'll guide you through the WWCC application process during onboarding and reimburse the cost.

Join Us and unlock your career potential!
If this role is right for you, please apply with the following documents:

• Resume

• Cover Letter outlining your interest and experience

Please note that you are not required to respond to the selection criteria in the Position Description.

Learn more about the application process, including tips and FAQs.

For recruitment queries, email [email protected]. Include the Position Number and Job Title in the subject line. Please do not send applications to this email address.

For job-specific queries, refer to the contact details in the Position Description.

Applications close: 26 ​October 2025​ 11:55 PM Australian Eastern Standard Time (AEST) / Melbourne time zone.

Position Description: JR-003970 Executive Assistant PD.pdf