About Us
1. Apex Supply Chain Management(AU) Pty Ltd(“Apex SCM(AU)”) is a well-established global logistics and supply chain solutions provider with over 20 years of expertise in the international transportation industry. With 44 offices across six continents and a team of more than 2,500 professionals, we deliver seamless, reliable, and high-quality logistics services worldwide.

2. Apex Supply Chain Management (AU) Pty Ltd specialises in delivering reliable, high-quality logistics services, ensuring efficient movement of goods across the globe. With a strong presence in key markets, Apex Supply Chain Management (AU) Pty Ltd has positioned itself as a leader in air and ocean freight forwarding, offering comprehensive solutions that cater to a diverse range of industries.

3. The company’s services extend beyond traditional logistics, with offerings that include cross-border railway transportation, cold-chain logistics, and specialized solutions for high-tech sectors, retail, and fashion.

4. To support our strategic growth and operational efficiency, we are now seeking an experienced Program/Project Administrator to join our team. This role offers the opportunity to work in a fast-faced, global environment and contribute to the smooth execution of business operations. We offer a competitive remuneration package ($80,000 to $90,000 plus superannuation) and a supportive workplace that values professional development and career progression.

The successful candidate will need to satisfy the following criteria:

Tertiary qualifications in business administration, project management, logistics, or a related field.

Demonstrated experience as a Project or Program Administrator, preferably in logistics, supply chain, or freight forwarding.

Strong organisational and planning skills, with the ability to manage multiple priorities.

Excellent communication and stakeholder management skills.

Proven analytical skills, with the ability to prepare and present project reports.

Proficiency in Microsoft Office Suite and project management tools such as Microsoft Office, Extensive and Cargowise (Wise Cloud)

A proactive, detail-oriented approach with the ability to work both independently and in a team environment.

Key Duties and Responsibilities
The Project / Program Administrator will be responsible for:

Coordinating resources, meetings, communications, financial records, and documentation for projects and programs.

Developing project and program frameworks, organising and delegating tasks to ensure smooth delivery.

Liaising with professionals, business owners, and senior management to ensure deadlines and compliance requirements are met.

Advising senior management on matters requiring attention and supporting the implementation of strategic decisions.

Maintaining CRM, sales, and compliance records to ensure seamless handover and reporting accuracy.

Ensuring all project documentation is current, compliant, and accessible.

Collating and review supplier and subcontractor quotes to assist the estimating team

Gather supporting materials, track deadlines, and maintain tender registers

Overseeing contractor performance, monitoring progress, and reporting on work order variations.

Preparing and reviewing submissions, reports, and documentation concerning organisational activities.

Collecting and analysing project data, and reporting outcomes to internal and external stakeholders.

How to Apply
To apply for the position, either apply via online portal or email through [email protected] to contact the Accounts and Admin Executive Larry Liang and only shortlisted candidate will be contacted.