Executive Support Officer – NSW Trustee and Guardian

1 x full time role (ongoing)

1 x part-time role (3 days a week, job share)- temporary for 6 months, with a possibility of extension.

Location: Parramatta/Sydney CBD. Flexible and hybrid working options available.

Clerk Grade: 5/6. $99,938 to $110,271 per annum, plus superannuation, plus leave loading.

About us

At NSW Trustee and Guardian our purpose is to support the rights, welfare and interests of the people of NSW by working with them to plan ahead and to make decisions about their lives. The agency supports the NSW Trustee, the Public Guardian and the Commissioner of Dormant Funds to carry out their statutory functions. We do this by providing a range of customer-centred services, including Will-making, trustee, financial management and guardianship services, including for some of the state’s most vulnerable people. Join our dedicated NSW Government agency and make a difference in the lives of over 47,000 people each year.

Our commitment to diversity

Our workplace reflects the diverse community we serve. We encourage applications from all backgrounds, experiences, and abilities. This includes women, people with disability, Aboriginal and Torres Strait Islanders, the LGBTI community and people from culturally diverse backgrounds.

About the team

The Executive Support Officer team supports the Chief Executive Officer (CEO) and the Executive Leadership Team by providing a range of project and executive support services, including administration, finance and secretariat support. This team facilitates the delivery of business operations to ensure that the CEO and Executive Leadership Team can deliver on strategic priorities.

About the roles

Both roles support a Senior Executive, managing their diary appointments, correspondence and travel arrangements, as well as coordinating items for approval and/or action, to facilitate the effective use of the Executive’s time. The role is also responsible for drafting and preparing correspondence, agendas, minutes and briefing notes, as well as supporting projects aligned to divisional and organisational priorities.

For more information about the position, view the role description.

About you

An application is encouraged if you:

Have demonstrated experience in delivering executive and administrative support to Senior Executives, exercising discretion and maintaining confidentiality.

Possess excellent time management, organisational and record-keeping skills, with the ability to manage multiple priorities under pressure and to meet deadlines.

Have strong collaboration skills and can build and maintain positive relationships with Senior Executives and stakeholders across all levels.

Demonstrate initiative and self-motivation, as well as an ability to adapt to changing priorities.

Can leverage technology and digital tools to enhance productivity and have proficiency using Microsoft Office.

Sound like you? We would love to hear from you!

Essential requirements

Demonstrated experience in administration or executive support.

What we offer

NSW Trustee and Guardian offers interesting, challenging and rewarding work that has real purpose. Other benefits of joining us include:

work-life balance with flexible work options (working from different work locations, variable start/finish times, job sharing)

various leave options (recreation, parental, and flex leave of up to 24 days per year)

career development including study leave and acting opportunities

access to Fitness Passport and employee assistance program, and annual flu vaccinations

Be part of something bigger. For more information about joining us, visit the Careers page on our website.

How to apply

To apply for this role:

complete the online application

submit a resume (maximum five pages) and brief cover letter (maximum two pages) outlining your skills and experience, and whether you are applying for one or both of the advertised roles.

answer the following targeted questions (maximum two pages):

Provide an example of where you had to manage competing priorities in a high-volume, fast-paced environment. What strategies did you use to stay organised and meet deadlines?

Describe a time where you had access to confidential information in your role. How did you exercise discretion and ensure confidentiality was maintained?

Read: writing your job application for tips with the application process.

Closing date

Applications close 11:59pm, Wednesday 22 October 2025.

For enquiries about the role, please contact Ananya Nandakumar, Senior Manager Executive Operations, via email [email protected].

For enquiries about the recruitment process, please contact Amy Cross, Talent Advisor on [email protected].

Please do not send your applications directly via email, LinkedIn or SEEK. Only applications submitted via the online portal will be accepted.

Please note:

If you need an adjustment in the recruitment process, please contact People and Culture via email at [email protected]

Offers of employment will be subject to reference checks and relevant clearances.

A talent pool may be created for future ongoing and temporary roles and is valid for 18 months.

Thank you for your interest in this role. We look forward to receiving your application.