Accounts Payable Officer – Elite Supplements

Location: Hume, ACT
Hourly Rate: $45 – $55 per hour + 12% superannuation
Employment Type: Approx. 3-month contract with potential to extend

About Elite Supplements
Elite Supplements Australia is one of the nation’s leading retailers in health and sports nutrition, providing premium-quality supplements that fuel fitness enthusiasts and elite athletes alike. With a strong presence across Australia, we’re known for exceptional customer service, expert advice, and industry-leading products.

Their operations span multiple entities and involve high-volume transactions, creating a fast-paced, dynamic, and high-performing environment; the perfect place for an experienced Accounts Payable Officer who thrives on accuracy, teamwork, and continuous improvement.

Position Purpose
As the Accounts Payable Officer, you’ll play a pivotal role in maintaining the smooth and accurate processing of supplier invoices and payments across three operating entities.
You’ll manage a high volume of daily transactions, including specialised inventory invoice processing for two entities, ensuring every detail is handled with precision.

Key Responsibilities

Transaction Processing & Account Maintenance

• Process a high volume of supplier invoices accurately and efficiently across all entities on a daily basis
• Manage multiple inboxes simultaneously
• Match invoices with purchase orders and goods received notes where applicable
• Obtain appropriate approvals before processing invoices using Approval Max workflows
• Perform daily AP processing and recording for all entities
• Conduct data entry and system maintenance in Xero

Reconciliation & Reporting

• Reconcile supplier statements and promptly resolve discrepancies
• Maintain accurate and up-to-date accounts payable records
• Support month-end closing procedures, including AP reconciliations and reporting
• Provide monthly reporting assistance to the Finance Manager

Stakeholder Management

• Liaise with suppliers regarding payment status, discrepancies, and queries
• Manage new supplier onboarding processes
• Build and maintain strong supplier relationships
• Provide store operations with financial support as required

Team Leadership & Process Improvement

• Manage and coordinate two outsourced/offshore staff members
• Oversee offshore processing of retail store inventory invoices, rent invoices, and supplier reconciliations
• Triage incoming AP issues and allocate resources effectively
• Identify process gaps and implement refinements to enhance efficiency
• Collaborate with internal teams including Operations (for inventory transactions) and Finance

Skills & Experience Essential Requirements

• Proven experience in an accounts payable role within a high-volume environment
• Proficiency in Xero accounting software (essential)
• High attention to detail and accuracy in financial data entry
• Excellent written and verbal communication skills
• Strong time management and prioritisation in a fast-paced setting
• Advanced proficiency in Microsoft Excel
• Experience managing or coordinating with remote/offshore teams
• Demonstrated ability to identify and resolve process inefficiencies

Desirable Requirements

• Experience with Dext and Approval Max software platforms
• Background in inventory-related AP processes
• Experience within retail or FMCG environments
• Understanding of multi-entity accounting structures

Performance Measures

• Accuracy and timeliness of invoice processing and payments
• Effectiveness in resolving supplier queries and discrepancies
• Success in managing and optimising offshore team performance
• Implementation and impact of process improvements
• Compliance with company policies and procedures

Reporting & Compliance

• Ensure compliance with company financial policies and internal controls
• Support internal and external audits
• Maintain accurate documentation and audit trails within Xero

Organisational Structure
You’ll be part of a collaborative finance team, reporting directly to the Finance Manager, while managing two offshore AP agents (Powerhouse team members) and working closely with Powerhouse Team Lead (Argie Wenceslao) for coordination.

Ready to Join The Team?
If you’re an experienced Accounts Payable professional who thrives in a dynamic, high-performing environment, this is your chance to make an impact at one of Australia’s leading supplement brands.
Apply now or contact Angel Malkovich on (02) 6260 8888 at SOS Recruitment for a confidential discussion.
Applications close:13 October 2025 (If your application is received after this date, we’ll be happy to keep your CV on file for similar opportunities that may arise.)

Diversity & Inclusion
SOS Recruitment proudly supports diversity, equity, and inclusion in the workplace.
We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people with disabilities, women, those with family responsibilities, culturally and linguistically diverse applicants, and members of the LGBTIQ+ community.