Rostering Coordinator | Busselton | Full-time: Monday to Friday, 7 am - 12 pm

About Us?

Capecare is a leading not-for-profit provider of aged care and accommodation services for seniors and the aged care community across the South West region of Western Australia.

Capecare recognises that people are searching for meaning in their work lives, and finding a workplace that connects with their values is a crucial motivation when choosing an employer. With facilities in Busselton and Dunsborough on the beautiful shores of Geographe Bay, this position offers the ideal mix of both purpose and lifestyle balance.

About the role?

Capecare has an exciting opportunity for a part-time Roster Coordinator to join our vibrant HR team of nine! Monday to Friday, 7 am - 12 pm coverage required.

As a Roster Coordinator reporting into our Hospitality Services Manager, you’ll be the main point of contact and support for our broader Hospitality, Property/Maintenance, and Corporate Services team, ensuring their rosters are fully staffed whilst managing leave coverage and any shift changes/correspondence across both our Busselton and Dunsborough facilities.

With a growing workforce of over 350 employees, this role will primarily support Capecare’s Hospitality Services team of approximately 60 staff, while also assisting the broader Clinical Rostering team during periods of planned or unplanned leave.

About You?

You are a Rostering/Admin superstar with experience supporting teams in a staffing/rostering capacity.

You’re a quick learner, tech-savvy, and confident in adopting new systems. Ideally, you have experience in rostering a 24/7 workforce and an understanding of general HR policies and procedures.

You aren’t afraid to be firm but fair, ask questions to find solutions, enjoy building strong stakeholder relationships, and enjoy working in a fast-paced environment where no two days are ever the same.

If you're solutions-driven, thrive on and collaboration, and you love being part of a supportive and fun HR team, then this could be the perfect next step in your career!

Key responsibilities?

Maintain staff rosters for Hospitality Services departments (kitchen, catering assistants, cleaning, laundry) to ensure adequate coverage and efficiency.

Manage roster changes and fill shifts promptly in response to absences or changing priorities.

Ensure compliance with industrial awards, enterprise agreements, and aged care standards.

Communicate roster updates and shift details clearly to team members and supervisors.

Ensuring staff are aware of vacant/available shifts (via SMS in our Payroll App - Inerva, Emails, Staff Memos etc).

Collaborate with the Hospitality Services Manager to plan staffing around resident and facility needs.

Maintain accurate records of hours worked, leave, and attendance for payroll processing.

Monitor and report on staffing levels, overtime, and roster efficiency.

Promote a positive team culture through clear communication, fairness, and responsiveness to staff availability and concerns.

Liaison with the Capecare Recruitment Coordinator to fill any vacant shifts and support in the recruitment/interview process of all new hospitality staff.

Any additional ad-hoc administrative tasks as/when required.

The perks?

Great work-life balance with job flexibility.

A competitive remuneration package that includes not-for-profit salary packaging up to $18,550 (tax-free) – increases your take-home pay by decreasing the amount of tax you pay!

A very family-friendly and supportive organisation.

The opportunity to utilise your skills and experience to make a real difference.

How to Apply?

Please submit your application with a cover letter and CV via SEEK outlining your experience.

We are committed to employing Aboriginal and Torres Strait Islander people and encourage applications.

If you would like to have a confidential chat about this unique opportunity or seek further information, please reach out to Rachel Ash on 9750 2085.

Applications close at 5.00 pm (AWST) on Friday, 17 October 2025

Please note screening and interviews may occur sooner, and Capecare reserves the right to close applications early. Only shortlisted candidates will be contacted.