
Project Support Officer
MILSPEC ENERGY SOLUTIONS PTY LTD
Posted 10 days ago
Key Responsibilities
Office Administration
Process daily documentation including data entry, reporting and goods receipting
Liaise with suppliers, staff, and site-based teams
P{roject Onboarding, coordinate mail, bookings, agendas and meeting minutes
Support internal processes and project-related administrative tasks
Manage email inboxes and document distribution
Data & Record Management
Update and maintain databases and spreadsheets
Conduct quality assurance and accuracy checks
Organise and archive files, ensuring data integrity and security
Training Compliance
Maintain training registers and staff competency records
Coordinate training and medical bookings
Monitor expiry dates and compliance requirements
Liaise with providers to ensure value and relevance
Travel Coordination
Arrange flights, accommodation, and transport for staff and management
Maintain staff movement and leave calendars
Ensure travel bookings meet value and location requirements
Reconcile travel invoices and follow up outstanding items
About You
Previous experience in an administration or office coordination role
High attention to detail and strong organisational skills
Proficient in Microsoft Office Suite (Excel, Word, Outlook)
Ability to manage competing priorities in a fast-paced environment
Strong communication skills and a proactive approach to problem-solving
Experience in construction, infrastructure, or energy industries (desirable)
About MILSPEC ENERGY SOLUTIONS PTY LTD
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