
Executive Assistant
Landcare Tasmania
Posted 12 days ago
Location: Hobart, TAS
Employment Type: Part-time, 30.4 hours per week
Salary: $65,000 - $75,000 per year (pro rata, based on experience)
We're searching for a highly organised and proactive professional to provide exceptional support to our CEO, Board, and management team. This role is perfect for someone who thrives in dynamic environments, has outstanding organisational skills, and is passionate about making a meaningful impact across multiple areas of our organisation.
About Landcare Tasmania
Landcare Tasmania is the peak body for Tasmania's grassroots Landcare movement. As a not-for-profit and registered charity, we support and empower over 8,000 volunteers and 270+ member groups to protect and enhance the sustainability of Tasmania's land, water, and natural environments. We provide the resources and connections that enable local communities to lead conservation and sustainable land management across the state. Our passionate team works alongside community groups, landholders, businesses and government to achieve meaningful outcomes for Tasmania's landscapes and waterways. We foster an inclusive and ethical workplace where integrity, collaboration, and community empowerment are at the heart of everything we do.
About the Role
The Executive Assistant provides high-level administrative support to the Chief Executive Officer (CEO), Board, Members Council, and management team. This role ensures smooth day-to-day operations, contributes to the efficiency and effectiveness of internal processes, and supports governance and HR functions.
You're a calm, adaptable professional who thrives in dynamic environments. You excel at creating structure while maintaining flexibility, and you find satisfaction in enabling others' success.
Your Core Responsibilities Include:
Executive Support
Manage the CEO's diary, communications, travel, and task follow-up
Prepare briefing notes, correspondence, and materials for meetings and advocacy
Capture and record key information from CEO meetings into the CRM
Board and Governance
Coordinate Board, Members Council, and subcommittee meetings including agendas, minutes, and logistics
Lead the coordination of the Annual General Meeting
Maintain governance records, decision-tracking systems, and constitutional compliance
Management and HR Support
Coordinate internal meetings, recruitment, onboarding/offboarding, and performance review processes
Assist with position descriptions, HR records, and policy development
Support professional development coordination
Systems and Administration
Maintain accurate CRM data and contribute to process improvements
Coordinate logistics for workshops, briefings, and functions
What You'll Bring:
Essential
Minimum 3 years' experience in a similar Executive Assistant or senior administrative role
Proven experience supporting executives and/or boards
Exceptional organisational and time management skills
Outstanding written and verbal communication abilities
High level of attention to detail and accuracy
Advanced proficiency in Microsoft Office Suite
Experience with CRM and project management systems
Discretion, professionalism, and strong interpersonal skills
Highly Desirable
Experience in not-for-profit, environmental, or stakeholder-focused organisations
Knowledge of governance and constitutional frameworks, and compliance requirements
Experience with Nationbuilder and ClickUp (or similar tools)
Tertiary qualification in Business Administration, Management, or related field
Current Australian Driver's Licence
What We Offer:
A supportive and collaborative work environment
Opportunity to work across diverse areas of organisational operations
The chance to contribute to meaningful work
Central Hobart CBD location
Part-time hours that support work-life balance
How to Apply
Please submit your application including:
A cover letter outlining how your skills and experience match the position description
Your current resume
Contact details for two professional referees
Applications close: 19th October 2025
For more information about this position, please contact [email protected]
We are committed to building a diverse and inclusive workplace and encourage applications from people of all backgrounds.
Sign up to our employment opportunities mailing list here: https://www.landcaretas.org.au/email_preferences
About Landcare Tasmania
This company does not have any further information provided at this time. We encourage you to research the company by searching for them to learn more about the company or role in question before applying.
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