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Executive Assistant

Landcare Tasmania
Hobart, TAS
A$65,000-$75,000 p/a
Administration & Office Support → PA, EA & Secretarial
Part-time
On-site

Posted 12 days ago


Location: Hobart, TAS
Employment Type: Part-time, 30.4 hours per week
Salary: $65,000 - $75,000 per year (pro rata, based on experience)

We're searching for a highly organised and proactive professional to provide exceptional support to our CEO, Board, and management team. This role is perfect for someone who thrives in dynamic environments, has outstanding organisational skills, and is passionate about making a meaningful impact across multiple areas of our organisation.

About Landcare Tasmania

Landcare Tasmania is the peak body for Tasmania's grassroots Landcare movement. As a not-for-profit and registered charity, we support and empower over 8,000 volunteers and 270+ member groups to protect and enhance the sustainability of Tasmania's land, water, and natural environments. We provide the resources and connections that enable local communities to lead conservation and sustainable land management across the state. Our passionate team works alongside community groups, landholders, businesses and government to achieve meaningful outcomes for Tasmania's landscapes and waterways. We foster an inclusive and ethical workplace where integrity, collaboration, and community empowerment are at the heart of everything we do.

About the Role

The Executive Assistant provides high-level administrative support to the Chief Executive Officer (CEO), Board, Members Council, and management team. This role ensures smooth day-to-day operations, contributes to the efficiency and effectiveness of internal processes, and supports governance and HR functions.

You're a calm, adaptable professional who thrives in dynamic environments. You excel at creating structure while maintaining flexibility, and you find satisfaction in enabling others' success.

Your Core Responsibilities Include:

Executive Support

Manage the CEO's diary, communications, travel, and task follow-up

Prepare briefing notes, correspondence, and materials for meetings and advocacy

Capture and record key information from CEO meetings into the CRM

Board and Governance

Coordinate Board, Members Council, and subcommittee meetings including agendas, minutes, and logistics

Lead the coordination of the Annual General Meeting

Maintain governance records, decision-tracking systems, and constitutional compliance

Management and HR Support

Coordinate internal meetings, recruitment, onboarding/offboarding, and performance review processes

Assist with position descriptions, HR records, and policy development

Support professional development coordination

Systems and Administration

Maintain accurate CRM data and contribute to process improvements

Coordinate logistics for workshops, briefings, and functions

What You'll Bring:

Essential

Minimum 3 years' experience in a similar Executive Assistant or senior administrative role

Proven experience supporting executives and/or boards

Exceptional organisational and time management skills

Outstanding written and verbal communication abilities

High level of attention to detail and accuracy

Advanced proficiency in Microsoft Office Suite

Experience with CRM and project management systems

Discretion, professionalism, and strong interpersonal skills

Highly Desirable

Experience in not-for-profit, environmental, or stakeholder-focused organisations

Knowledge of governance and constitutional frameworks, and compliance requirements

Experience with Nationbuilder and ClickUp (or similar tools)

Tertiary qualification in Business Administration, Management, or related field

Current Australian Driver's Licence

What We Offer:

A supportive and collaborative work environment

Opportunity to work across diverse areas of organisational operations

The chance to contribute to meaningful work

Central Hobart CBD location

Part-time hours that support work-life balance

How to Apply

Please submit your application including:

A cover letter outlining how your skills and experience match the position description

Your current resume

Contact details for two professional referees

Applications close: 19th October 2025

For more information about this position, please contact [email protected]

We are committed to building a diverse and inclusive workplace and encourage applications from people of all backgrounds.

Sign up to our employment opportunities mailing list here: https://www.landcaretas.org.au/email_preferences


About Landcare Tasmania

Hobart, TAS, Australia

This company does not have any further information provided at this time. We encourage you to research the company by searching for them to learn more about the company or role in question before applying.

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