About the Role

We are seeking a motivated and detail-oriented Property Services Officer to join a busy and professional property team. This role is ideal for someone with strong trust accounting experience, excellent organisational skills, and a passion for accuracy and compliance.

You will be responsible for ensuring financial and property administration processes are delivered efficiently and in line with legislation, while providing high-quality support to the broader team.

Managed With Grace is hiring for this position on behalf of their client.

Key Responsibilities

Tenant & Lease Management

Manage rental arrears and receipting of tenant payments.

Conduct rent reviews and implement adjustments.

Oversee lease expiries, renewals, and terminations.

Coordinate new tenant onboarding and maintain accurate records.

Administer bond management processes in line with compliance requirements.

Outgoings & Financial Management

Prepare, update, and reconcile outgoings schedules.

Process on-charges and allocations.

Perform monthly adjustments and reconciliations.

Enter expense invoices accurately and promptly.

Assist with mid-month and end-of-month processing.

Support trust account audits and compliance reporting.

Compliance & Documentation

Coordinate Annual Fire Safety Statements.

Draft and issue agency agreements for sales, leasing, and management.

Maintain statutory and compliance requirements.

Manage property-related subscriptions.

Operational Support

Provide support to senior team members as required.

Process leasing fees upon deal completion.

Maintain digital filing systems and documentation.

Manage incoming and outgoing correspondence.

Skills & Experience

Essential:

Demonstrated trust account experience.

Strong understanding of real estate legislation and trust accounting procedures.

Certificate of Registration or Real Estate Licence (if applicable).

Strong administration and organisational skills with attention to detail.

Excellent communication and interpersonal skills.

Proficiency in Microsoft Office (Word, Excel).

Ability to maintain confidentiality and operate independently.

Desirable:

Previous trust account experience in a real estate setting.

Accounting qualifications (Certificate, Diploma, or Degree level).

What We’re Looking For

We value team members who demonstrate:

Strong communication skills – both written and verbal.

Initiative and problem-solving abilities – generating and acting on ideas that add value.

High attention to detail – ensuring accuracy in all financial and property processes.

Flexibility and teamwork – working effectively with colleagues to achieve shared goals.

Commitment to compliance – ensuring adherence to legislation and business standards.

Benefits

Join a supportive and professional team environment.

Opportunities for growth and professional development.

Work with a respected local business in the property sector.