More than just admin, this is a role where you will keep the team running, greet clients with a smile, and make a real impact every day.

We are looking for a bright, capable, and friendly Administrative Assistant to join our team at CapitalQ. This is not a “sit quietly at a desk” role. It is hands-on, people-focused, and varied. You will be the first face clients see when they arrive, the go-to support for our Directors and General Manager, and the organiser who helps keep everything ticking along smoothly.

Yes, part of the role is making sure the office looks sharp (think emptying bins and keeping the kitchen tidy). But it is also so much more. You will play a key part in helping us deliver a professional, welcoming, and efficient experience for both our clients and our team.

Key Responsibilities

Be the welcoming face of CapitalQ, greet clients warmly and manage front-of-house

Support Directors and the General Manager with day-to-day administration and follow through on delegated tasks

Keep our office running smoothly: calls, emails, filing, scanning, scheduling, and supplies

Maintain a professional, organised office environment. We know taking out the bins, doing the dishes, and keeping the office clean and tidy is not glamorous, but it is an essential task for this role that helps the whole team work at their best

Assist in planning staff events and celebrations

Take initiative to identify what needs doing, while checking in to ensure your efforts align with team priorities

What We’re Looking For

A bubbly, professional personality who enjoys making others feel welcome

Someone intelligent and capable, who is confident working autonomously once guided, and comfortable taking direction from leadership

Previous admin or front-of-house experience preferred

Great communication skills, both written and verbal

Strong organisational skills, with the ability to juggle tasks without dropping the ball

Proficient with Microsoft Office and generally tech-savvy

What We Offer

Competitive salary + super + bonus scheme

Opportunities for career growth in an established, forward-thinking firm

A supportive team who value professionalism and fun

East Perth location, close to public transport and the CBD

Work-life balance with regular office hours

How to Apply

If this sounds like you, hit “Apply Now” with your CV and a short cover letter telling us why you would be a great fit.

We would also love a short video introduction (1–2 minutes is plenty). Please record a simple introduction telling us a bit about yourself and why you would like to join CapitalQ. Do not overthink it, we just want to see your personality shine.

Video submission details

File format: MP4 or MOV

File size: under 50MB

File name: Please use your full name, for example Jane_Smith_Intro.mp4

Send your video by email to [[email protected]] with the subject line Video Introduction – Your Name