Administrative Assistant – Boutique Law Firm (Sydney CBD)

We are a boutique law firm located in the heart of Sydney CBD, seeking a motivated Administrative Assistant to join our team. This role is perfect for an organised individual with strong attention to detail and an interest in supporting various legal matters through administrative tasks.

Key Responsibilities

Manage day-to-day file operations, including opening, maintaining, and closing matters, as well as electronic filing of emails and documents.

Handle diary and calendar management for the team.

Perform accurate time entry for billing purposes.

Undertake general office administration tasks, including reception duties, answering phones, and ordering office stationery.

Conduct simple bookkeeping tasks, including:

Receipting office and trust payments (under supervision).

Preparing and issuing invoices.

Following up on outstanding invoices.

Completing monthly trust account reconciliations in compliance with regulatory requirements (under supervision).

Provide administrative support to senior Solicitors and Conveyancers.

Assist with other ad hoc tasks as required.

About You

Previous experience in a law firm or professional services environment is preferred.

Familiarity with Smokeball practice management software is desirable (training can be provided).

Exceptional attention to detail and ability to prioritise tasks effectively.

Professional communication skills, both written and verbal.

A proactive team player with a willingness to learn and adapt.

What We Offer

A supportive and collaborative team environment.

Exposure to a diverse range of property and estate matters.

A convenient Sydney CBD location, easily accessible by public transport.

How to Apply

If you are organised, reliable, and eager to contribute to our team, we would love to hear from you. Please submit your resume and a short cover letter outlining your suitability for the role via the Apply button.