Job Title: Accounts and Admin Officer

About us:

Assured Environmental a well-established, reputable, Consulting Engineering business that has a solid history working on projects in Australia and Overseas. With offices in Brisbane and Sydney, the Company delivers quality services and exceptional customer practices to their solid client base.

Assured Environmental exists to support our clients to minimise their environmental impact, and better our communities by providing a unique offering of environmental monitoring and consulting services. We’re an organisation that flourishes because of our passionate and experienced team members, who have built our reputation through deep client relationships and specialised expertise.

No day at Assured Environmental is the same. Our team members are involved in a variety of work and continue to broaden and deepen their knowledge by working with clients across many industries locally, nationally and internationally. Every Assured Environmental team member creates their own career journey with us, with opportunities for training, development and progression supporting our growth as individuals and an organisation.

Job Summary:

We are looking for an Accounts and Admin Officer to join our growing team. Reporting to the Finance Manager, you’ll be responsible for the accurate recording of financial transactions and providing essential administrative support. Working with MYOB AccountRight and Monday.com, you will manage accounts payable, accounts receivable, reconciliations, and day-to-day office administration.

This role is well-suited to an entry-level accounts officer eager to gain hands-on experience, develop new skills, and receive training. If you are proactive, detail-oriented, and thrive in a structured yet dynamic environment, this is an excellent opportunity to contribute to the success of a growing company.

Key Responsibilities:

Accounts Payable

• Set up supplier accounts, process purchase orders and invoices, and maintain accurate account details.

• Process weekly AP runs and staff expense claim payments.

• Contribute to monthly AP reconciliations.

• Perform supplier statement reconciliations.

• Record credit card transactions.

• Ensure correct coding for all transactions.

Accounts Receivable

• Assist with invoicing via Monday.com, ensuring compliance with ATO and client requirements.

• Assist with monthly AR reconciliations by reviewing and resolving discrepancies between MYOB and Monday.com.

• Support debtor management by helping to follow up on outstanding payments in a professional and timely manner.

Reconciliations

• Perform monthly bank account and credit card reconciliations.

• Collating information required for balance sheet reconciliations

Administration

• Manage the finance team’s shared email inbox and related workflows.

• Answer and direct phone calls and emails.

• Provide light reception duties and oversee kitchen/stationery supply management.

• Coordinate staff travel bookings (flights, accommodation, vehicles).

• Book freight, manage couriers, and oversee motor vehicle servicing, repairs, insurance claims etc.

• Maintain uniform stock and issue items as required.

• Manage key register and other office logistics.

• Action emails and tasks promptly.

• Carry out ad hoc finance and administration duties as needed.

About You:

To thrive in this role, you’ll bring:

• Certificate IV / Diploma in Accounting or equivalent experience.

• Some experience in accounts payable and receivable processes.

• Knowledge of MYOB AccountRight.

• Familiarity with Monday.com (preferred, not essential).

• Excellent attention to detail, strong time management, and problem-solving skills.

• Ability to manage competing priorities and work to deadlines.

• Strong interpersonal and communication skills.

• Proficiency with Microsoft Office (Word, Excel, Outlook).

• A positive, proactive attitude with a willingness to learn and grow.

Why Join Us?

• Be part of a supportive, collaborative team.

• Contribute to a growing company where your work makes an impact.

• Enjoy a varied role covering both finance and administration — no two days are the same.

• Access to training and learning opportunities to build your career.