Job Title: Administration Coordinator (part-time)

Are you a highly organised professional who thrives on structure and supporting others to succeed?
We're looking for a detail-focused Administration Coordinator to join our small, dedicated team at Australian Society of Rehabilitation Counsellors (ASORC). This role will suit someone who loves variety, enjoys working behind the scenes, and takes pride in keeping things running smoothly. You'll be joining a values-driven, tight-knit team that genuinely makes a difference.

Location: Hybrid
Employment Type: Part-time 20 hours per week
Reports To: Chief Executive Officer (CEO)

About Us

ASORC is a national membership-based organisation supporting Rehabilitation Counselling professionals through education, advocacy, and professional development. Our work influences health policy and promotes excellence across the sector. Our team is passionate, collaborative, and purpose driven.

About the Role

Reporting directly to the CEO, you’ll play a key role in the smooth functioning of day-to-day operations of the organisation and provide high-level executive support. This is a varied and rewarding role for someone who is reliable, highly organised, detail-oriented, and proactive in ensuring the smooth functioning of our operations. It is a key position in our small and dynamic team, requiring a self-starter who can manage competing priorities.

If you love variety, working behind the scenes, and take pride in keeping things running smoothly this role is for you.

Key Responsibilities

Executive Support:

High level assistance to the CEO including managing calendars, correspondence, meetings, and travel arrangements.

Co-ordinate logistics for Board meetings and AGM including board agendas, papers, minutes, and follow-up actions.

Draft, proofread, and format correspondence, reports, and presentations.

Maintain confidentiality and handle sensitive information with discretion.

Administration & Office Coordination:

Maintain office systems, accurate records, and digital filing.

Support financial processes invoices, reconcile expenses, and liaise with accountants.

Respond to member and stakeholder enquiries.

Coordinate internal communications, support daily operations and respond to general queries

Use CMS database

Project & Event Coordination:

Assist with planning webinars, conferences, and workshops.

Support the implementation of strategic initiatives, deliverables and progress reports.

Liaise with sub-committee members, stakeholders, and guest speakers.

Selection Criteria

Essential: What you will bring to the role.

More than 5 years’ experience in an administrative role that includes executive support or office management

Strong customer service skills.

Demonstrated excellence in organisational and time-management skills with strong attention to detail.

High proficiency in Microsoft Office Suite and cloud-based platforms (e.g., Zoom, Dropbox).

Excellent written and verbal communication skills.

Ability to work independently, prioritise and manage multiple tasks, and meet deadlines.

Discretion and professionalism in handling confidential information.

Experience with digital communication platforms and CMS systems

Self-motivated with a pro-active approach to operations

Desirable:

Experience working in a not-for-profit, membership-based association, or allied health-related organisation.

Knowledge of governance procedures or providing support to boards/committees.

Interest in allied health, disability or veteran support

What We Offer

A supportive and flexible work environment with work from home options.

Opportunities for professional growth and development.

The opportunity to make a meaningful contribution to the members we serve.

Small friendly team

Ready to Apply?

We’d love to hear from you!
Please submit your CV and a brief cover letter outlining your experience and why you’re the right fit for this role.

Please note: applicants who do not submit a cover letter specifically addressing the essential selection criteria, will not be considered for this position.

Applications close: 26.9.25

For any questions, contact Bernadine Euers by email: [email protected].