About ADAVB

The Australian Dental Association Victorian Branch (ADAVB) is the professional association of Victorian dentists. We work to improve the dental health of all Victorians, to promote the highest standards of professional dental care and enhance the professional lives of the members.

About working with us

ADAVB is a hard-working and fun team with a culture of accountability, respect, empowerment and collaboration. To make the most of the new work work, we are a hybrid workplace. On Tuesdays and Thursdays we work together from our office in South Yarra (right next to the station) and other days either from home or office depending on business needs.

About the role

The CPD & Training Unit plays a vital role in supporting the professional development of ADAVB members and dental professionals by delivering a diverse range of continuing professional development (CPD) activities. These include lectures, workshops, webinars, and hands-on training sessions.

As Event Coordinator, you will be responsible for coordinating the planning, logistics, and delivery of over 30 CPD events annually, while supporting the CPD Committee. You will also contribute to the organisation of the Branch’s biennial convention, ensuring high-quality educational experiences for participants.

This is a full time 12-month maternity leave cover position, offering an exciting opportunity to work in a dynamic team environment and make a meaningful impact on the professional growth of dental practitioners.

Key accountabilities

General Duties

• High level administration and co-ordination of assigned face to face and online training events.
• Preparation of marketing collateral and promotion of events through a variety of mediums – print, digital, and virtual.
• Uploading event details, registration forms and CPD information onto the website.
• Liaising with presenters, organising flights, accommodation, fees and materials.
• Venue and catering booking and liaison for events held internally and externally.
• Processing online and paper registrations.
• Preparation of equipment, folders, handouts, nametags, certificates etc.
• Onsite event coordination.
• Maintaining and updating event budgets and delegates’ feedback responses.
• Post event administration.
• Maintenance of the Regional Groups Event Register.
• Responding to both telephone and email enquiries.

About You

Qualifications/ Experience

• Diploma Event Management or equivalent industry experience.
• At least 5 years’ experience in a similar role.
• Advance knowledge of Microsoft Office suite and experience with video conferencing.
• Exceptional attention to detail.
• High professional conduct.
• Ability to work in a team, multi-task and maintain a busy event calendar.
• Excellent communication skills, both written and verbal.
• Ability to work flexible hours.
• Ability to quickly learn and adapt to work in the ADAVB administration systems.
• Excellent time management and organisational skills.
• Ability to be exercise discretion and handle confidential matters.
• Experience and knowledge in dentistry is highly regarded.
• Current Victorian driver’s licence and own car for travel purposes.

Closing date

6 October 2025

For your information, interviews will start immediately, and the role may be filled before the closing date.

How to apply

Please review the position information and include a letter describing your interest and suitability for this specific role, then upload the letter along with your CV.

Questions

Clayton Hammock, CPD Team Leader

[email protected]

03 8825 4600