The Opportunity

Reporting directly to the Company Secretary, you will play a crucial role in the smooth running of the Brisbane office. Your time will be spent managing meeting rooms, organising travel, coordinating exciting internal events and ensuring that the office is running smoothly in terms of stock and supplies whilst maintaining the Aveo Group corporate image.

*Permanent Part-time opportunity: Monday to Friday 10am - 3pm*

What we offer

• Up to 12 weeks paid parental leave
• 2 additional 'All About Me' leave days per calendar year
• Paid Parental Leave and Purchased Annual Leave options
• Employee Referral Program and Employee Assistance Program
• Discounts to Health Insurance and Retail & Leisure partner providers
• Opportunities for further career development

You will

• Professional and friendly welcome to incoming visitors (including interstate staff), ensuring all visitors sign in via Office RND.
• Sorting incoming mail, distribution and prepare outgoing mail daily, coordinate courier deliveries.
• Manage & maintain procurement of all office supplies of stationery, office supplies, kitchen supplies and equipment.
• Provide onboarding assistance to new starters. (access card, Office Rnd access)
• Maintain a clutter free and clean office, and stock kitchen with supplies
• Manage meeting rooms and conference phone bookings including set up of meeting rooms for daily meetings.
• Assist in organisation of corporate hospitality for ELT, training, and other meetings.
• Coordinate office maintenance repairs for the Brisbane office and escalate to Building Management - lighting, air conditioning and general building maintenance
• Work with EA Team and other admin team to maintain travel request inbox
• Perform ad-hoc tasks & project work as and when required by the business.

What you'll bring

• Qualification or Cert IV in Business Administration or equivalent experience (desired)
• Minimum 3 years' previous reception / clerical / administrative / customer service experience
• Demonstrated competency in Microsoft Office
• Ability to rapidly acquire knowledge of additional computer applications
• Demonstrated and highly effective time and resource management skills
• Ability to develop positive working relationships across all divisions and departments within the group

Who we are

As a leader in retirement living, with 30 years' experience, Aveo provides the stability and confidence to try new things and keep innovating. Owned by The Living Company, we're on an exciting journey of growth. Our in-house range of services is holistic, supporting our customers in their independence for as long as possible. This helps us deliver seamless experience for our 10,000 residents across 60+ diverse communities nationwide. We're a dedicated group of over 1000 caring, friendly team members; united with our core values; Kindness, Care and Respect. Together we create thriving communities that help retired Australians be their best selves.

What's next?
Apply now and take to first step in Bringing your Passion to life! We are ready to welcome you.

Aveo is an Equal Employment Opportunity employer, with a focus on hiring great people regardless of their race, gender identity, nationality, ethnic origin, background, religion, age, or sexual orientation. We treasure skills, expertise, and commitment. Our goal is to attract, develop, motivate, reward, and retain the best talent in the industry. Diversity is essential to our success; we are committed to building an inclusive workplace where all our people feel comfortable being their authentic selves, and embraced for who they are.