Clerical Officer
Casual- Full Time Hours (Temp)

Our client are a local government organisation based in Western Sydney.

They are seeking a detail-oriented and customer-focused Clerical Officer to join the local council team.

Start Time: 8.30am

About the role
In this role, you will provide essential clerical support services to help the department achieve its objectives.

Your responsibilities will include:

• Answer telephone enquiries and complaints from the general public and staff.
• Answer or initiate telephone calls relating to ordering materials or services.
• Order materials, goods or services as appropriate e.g. stationary, films etc.
• Attend to enquiries internal/external as required.
• Write letters as required.
• Maintain any registers, records, ledgers, files and books as directed.
• Correlate contractor’s invoices with relevant Council orders and prepare contract payments to payment stage.
• Oversee repairs and maintenance to copying machine and arrange payments.
• Prepare 12 monthly financial year plant hire orders covering long term and short term hiring of large plant and machinery.
• Collect and collate invoices, Council orders and delivery dockets and prepare payments.
• Organise hired plant and equipment.
• Input data as required.
• Support eServices as required.
• Prepare various inspection certificates.
• Arrange construction inspections of driveways, paths etc. and liaise with Council Inspectors to expedite inspections.
• Expedite all duties relating to restoration activities.
• Perform clerical duties such as record keeping, photocopying, filing and telephone messages.
• Assist other clerks in the department as required.
• Any other duty as directed by the Manager Civil Asset Maintenance.
• Undertake any duties within limits of the incumbent’s competencies, training and skills.
• Take minutes of meetings.
• Ensure time sheets are completed and submitted on time.
• The management of volunteers if required by the role.
• Other duties as directed consistent with the operations of Council.

What we’re looking for:
Essential:

At least 12 months’ relevant work experience

Current driver’s licence

Desirable:

Certificate III in business Administration or equivalent.

Strong computer literacy and data entry skills

Drivers Licence and Transport (on occasion you may be required to work at the civic centre)

Commitment to excellent customer service

Ability to work effectively in a team environment

Flexibility to work varied hours if needed

Why join us?

Be part of a supportive and professional team

Contribute to projects that directly benefit the community

Opportunities for professional growth and ongoing assignment within Council

Work in an inclusive and values-driven organisation

Salary & Conditions
This position is Band 1 Level 3 Grade 5 under Council’s salary system, with conditions in accordance with the Local Government (State) Award.

How to apply
To apply, please submit your resume and a brief cover letter addressing the essential and desirable criteria.

Feel like you don’t tick every box?

If your experience doesn’t perfectly match every bullet point but you’re excited about the position and think you could thrive in it, we’d still love to hear from you.

We're an equal opportunities employer with an ongoing commitment to diversity, equity and inclusion.

If you have any support or access requirements, let us know at the time of your application and we’ll be happy to assist you through the recruitment process.

Applications close once we have found the perfect candidate. We encourage you to apply early, as we will begin interviews immediately.

All shortlisted applicants should expect to hear from us however due to the high volume of applicants, not everyone will be contacted. If you would like to chat with us, you can reach out to us on [email protected]