Position Description – Surf Club Administrator

West Beach Surf Life Saving Club Inc.

Purpose of the Role

The Club Administrator will support the smooth operation of West Beach Surf Life Saving Club (WBSLSC) through a broad range of administrative, communication, and operational duties. The position plays a central role in supporting members and assisting senior volunteers with the administration of surf club operations.

The role is permanent part-time, 15 – 20 hours per week, with the opportunity to tailor these hours to suit. The ideal candidate will be proactive, organised, and tech-savvy and as a point of contact for club enquiries, possess strong interpersonal skills and able to work independently. Book-keeping background is highly desirable.

Position Details

Position Title: Surf Club Administrator

Classification: Part-Time – Clerical Grade 3 (Registered and Licensed Clubs Award)

Hourly Rate: $35 per hour + Superannuation

Employment Type: Permanent Part-time total 15 - 20 hours per week ( 2–3 days per week negotiable)

Location: West Beach Surf Life Saving Club

Reports To: Director of Administration (Secretary)

Contact: [email protected]

About West Beach SLSC

West Beach SLSC is a vibrant volunteer-based club that provides lifesaving services, training, and surf sports programs to the Adelaide coastal community. With a strong history dating back to 1955, the club has recently undergone a major redevelopment and now boasts state-of-the-art facilities supporting over 800 members, including active patrol members, nippers, surf sports athletes, and social members.
We are proud to be a community-focused and inclusive club committed to safety, leadership, and participation at all levels.

Club Vision and Values

Vision: To be a progressive, inclusive, and community-focused surf life saving club that leads in beach safety, youth development, and surf sports excellence.

Values:

Safety – We put safety first on and off the beach.

Inclusion – We welcome and value all individuals.

Respect – We treat others with dignity and actively call out and address any inappropriate behaviour.

Community – We connect, support, and grow together.

Excellence – We strive for high standards in everything we do.

Key Responsibilities

Bookkeeping and Finance

Process invoices, payables, receivables and reimbursements (using Xero) for surf club operations

Work closely with the Director Finance and Book-keepers on maintaining financial records

Membership Support

Troubleshooting member registrations/ renewals and assist with general queries

Manage Working with Children Check (WWCC) processes and compliance

Issue digital membership cards and FOBS as needed

Digital & Communications

Keep the website and calendar up to date (news, events, resources)

Prepare and distribute monthly club newsletters

Assist with social media and digital engagement Support for Training & Surf Sports

General Administration

Act as a point of contact for member queries

Answer and direct phone calls and emails

Receive mail and deliveries, action or distribute accordingly

Support board, club committees and club events as required

Support inventory management by restocking merchandise, maintaining accurate stock records and coordinating orders

Send bulk communications via Surfguard, email, or SMS as required

Assist with collation and coordination of annual report

Event and Volunteer Coordination

Assist with volunteer coordination across various club activities and programs as needed

Provide administrative and logistical support as required

Skills and Experience

Essential:

Proven experience in an administrative and/or book keeping role

Strong time management and organisational skills

Strong interpersonal skills with a flexible approach

Excellent written communication skills

Proficient in Microsoft Office Suite

Ability to work independently and manage multiple tasks

Tech-savvy with general IT confidence

Experience with Xero, MYOB, or similar accounting platforms

Additional Requirements

A current Working with Children Check and Police Clearance

Proof of the right to work in Australia

To Apply

If this sounds like you, please send your resume, cover letter of no more than 2 pages, and two referees to: [email protected]

For further information about the club, visit:
https://www.westbeachslsc.com.au