The Viking Group is a part of The Coghlan Group. Established on the Gold Coast in 1958, The Coghlan Group operates across diverse sectors, with each Business Unit specialising in a specific industry to address a wide range of client needs. The Viking Group is our Trade Services division, we are seeking a skilled and motivated Administrator to be part of our team to support all trade services (plumbing, electrical, construction).

What you'll do:

Answer calls and manage the inbox with friendly, prompt service.

Schedule jobs with the Service Manager and field techs, book subcontractors, confirm site access/inductions, and keep updates flowing.

Enter job details, update client portals, and upload reports accurately.

Prepare and send quotes, follow up approvals, and help convert leads.

Raise purchase orders, process supplier orders, and track materials.

Maintain licenses, insurances, and WHS documents for staff and subcontractors; handle renewals and training bookings.

Produce simple service reports and assist with invoicing and timesheets.

You'll bring:

Strong coordination and stakeholder communication in a fast-moving service/trades setting.

Systems confidence (job management, client portals, spreadsheets); high attention to detail.

Proactive, organised, comfortable juggling priorities and deadlines.

Why join us

Stable, long-standing Group (since 1958) with genuine growth opportunities.

Supportive team, ongoing training, and the chance to make a visible impact.