Administrator
Receptionist

Location: Forrestfield, WA
Salary: $60,000 - $70,000 p/a + Super
Permanent Position
Working Hours: 9am - 5pm

Are you a self-motivated individual with a background in Administration and are looking for a new challenge?

Do you enjoy a fast-paced environment with multiple priorities on a daily basis? Then this could be the role for you!

About the Role:
We’re looking for a proactive Administrator/Receptionist with at least 1 years’ experience, ideally in one of the following environments: transportation, fleet, equipment hire, warehousing, workshop or a stores environment (not essential).

You will take responsibility for all associated office management, administrative support acting as the key liaison for incoming queries and questions from customers - either phone, email or at reception.

The role will suit someone that is used to working in a busy, blue-collar business and, has had previous customer interfacing experience. You’ll be working closely with the team in the head office whilst also supporting the regional branches of the business.

The role ensures smooth day to day operations, office management and supporting team members with key business tasks.

Key Responsibilities:
Reception & Office Management

• Be the welcoming face of our office – greeting clients, visitors, and contractors with professionalism and warmth.
• Manage incoming calls and direct them promptly and professionally.
• Oversee the smooth running of the front desk, including unlocking/locking the office each day.
• Coordinate mail, parcels, and courier deliveries.
• Liaise with service providers such as cleaners and gardeners to keep our office looking its best.
• Support the team by organising catering, meetings, events, and food orders.
• Take charge of office supplies, from milk and snacks to beverages and consumables.

Administration & Departmental Support

• Provide general administrative assistance including filing, paperwork, and coverage during staff absences.
• Support finance and operations through data entry of invoices and documentation across various systems.
• Assist with travel arrangements – booking flights, accommodation, and maintaining driver documentation.
• Contribute to the wider team with additional administrative tasks as required.

What You’ll Need:

• Experience in reception, front desk, or administrative support roles.
• A professional phone manner and a passion for delivering excellent customer service.
• Strong written and verbal communication skills, with the ability to actively listen and engage.
• Well-developed organisational and time management skills, with the ability to multi-task and prioritise effectively.
• Confidence using Microsoft Office and other digital systems.
• A friendly, proactive “can-do” attitude and a strong team spirit.
• High attention to detail and accuracy when handling documents and data.
• Problem-solving skills with the ability to suggest and implement process improvements.
• A current and valid driver’s licence.
• Background in transport & logistics or a related field (advantageous, but not essential).

Why Join?

• Long term role, permanent position.
• Great business - privately owned, work closely with the founders and wider team - positive culture.
• Busy role that will make the days go quickly!
• Immediate interview and start for the right candidate.
• Annual Salary on offer (depending on experience) of $60,000 - $70,000 p/a + Super
• Opportunity to grow and progress with the business - current incumbent of this role is being promoted, and will support your training / onboarding.

How to Apply:
Apply now or if you have any questions on the role, please reach out to [email protected].